Accounting Assistant, Hays

Midwest Energy•Hays, KS

1d•Onsite

About The Position

The Accounting Assistant is responsible for receiving, processing, and recording payments from customers, ensuring efficient and accurate posting in the accounts receivable system. This role also supports the Finance Department with Accounts Payable, Mail Processing, Data Entry, Filing, and other assigned clerical duties.

Requirements

One (1) to two (2) years of professional-level experience in an office environment.
Ability to learn FERC Uniform System of Accounts.
Demonstrated proficiency using computers and the Microsoft Office Suite.
Ability to understand, follow, and apply Finance Department procedures accurately.
Ability to provide quality customer service and establish effective working relationships.
Must be able to communicate verbally and in writing.
Must be able to handle a variety of diverse activities with attention to detail and accuracy.
Ability to organize work to meet deadlines.
Able to research accounts and apply payment accurately.
Excellent record keeping skills.
Ability to work independently with a minimum amount of supervision and be self-motivated.
Strong computer and data-entry skills, including proficiency in Microsoft Word and Excel.
Ability to learn accounting and business software systems quickly.
Effective teamwork skills to work in a cross-functional environment.
Must maintain confidentiality.
Valid Kansas Driver’s License is required.

Nice To Haves

Post-secondary education in business preferred.

Responsibilities

Receiving, processing, and recording customer payments.
Posting payments efficiently and accurately in the accounts receivable system.
Supporting Accounts Payable functions.
Processing mail, including sorting, distributing, and mailing.
Performing data entry and filing.
Operating remittance processors and researching non-remittance payments.
Preparing daily deposits and balancing cash reports.
Entering electronic payment transfers and miscellaneous receipts.
Reconciling irregularities in receipts.
Uploading Remit and Commerce consolidator files.
Collaborating with Customer Service and IT to resolve billing issues.
Preparing billing notices and scheduling invoices for collection.
Maintaining mail machines and ordering supplies.
Ensuring invoices processed for payment are authorized, approved, and have supporting documentation.
Assigning vendor and general ledger numbers to invoices.
Entering invoice information into the accounts payable module.
Assigning due dates for payables, considering cash discounts and credit ratings.
Copying, scanning, and filing invoices.
Maintaining certificate-of-insurance files for vendors.
Processing fuel and purchasing credit card statements.
Resolving invoice issues and questions.
Backing up other Finance Department clerical functions.
Setting up and maintaining required files and records.
Assisting in the customer service area as needed.
Promoting safe working habits and enforcing safety rules and regulations.
Leading by example in safety compliance and taking corrective action on safety violations.