Accounting Assistant

Amazing Magnets • Round Rock, TX

2d • $48,000 - $56,000 • Onsite

About The Position

Amazing Magnets is seeking a detail-oriented Accounting Assistant to support our accounts payable, accounts receivable, and month-end accounting activities. Reporting to the Accounting Manager, you will help ensure that vendor invoices, customer billing, payments, cash applications, collections follow-up, and account reconciliations are completed accurately and on time. This position is well suited for an experienced accounting professional who takes ownership of details, follows open items through resolution, and enjoys improving day-to-day accounting processes.

Requirements

• At least three years of experience in accounts payable, accounts receivable, billing, cash application, collections support, or transactional accounting.
• Hands-on experience processing vendor invoices and customer billing.
• Experience applying payments, monitoring aging, and resolving payment or billing discrepancies.
• Experience reconciling accounts and supporting month-end close.
• Proficiency with accounting or ERP software.
• Working knowledge of Microsoft Excel, including sorting, filtering, and basic formulas.
• Strong attention to detail and the ability to maintain accurate, organized documentation.
• Professional written and verbal communication skills.
• Ability to manage recurring deadlines and follow open items through resolution with limited supervision.
• High school diploma or equivalent.

Nice To Haves

• NetSuite experience.
• Associate degree or accounting-related coursework.
• Experience with vendor payments, customer credit review, resale certificates, or tax-exemption documentation.

Responsibilities

• Review, code, enter, and route vendor invoices for approval.
• Prepare vendor payments by check, ACH, wire, or credit card, as applicable.
• Maintain accurate vendor records, including W-9s, payment terms, and contact information.
• Reconcile vendor statements and promptly resolve discrepancies.
• Maintain complete, organized, and audit-ready AP documentation.
• Prepare and issue accurate customer invoices on schedule.
• Apply customer payments to the appropriate accounts and invoices.
• Monitor AR aging and professionally follow up on past-due balances.
• Research and resolve billing discrepancies, short payments, credits, and unapplied cash.
• Maintain accurate customer records, credit terms, and supporting documentation.
• Validate and maintain resale and tax-exemption certificates.
• Support preliminary customer credit screening, verification, and risk assessment.
• Assist the Accounting Manager with monthly close activities.
• Reconcile assigned AP, AR, cash, credit card, and balance sheet accounts.
• Identify and resolve transaction discrepancies before close deadlines.
• Prepare schedules and supporting documentation for financial reporting and audits.
• Maintain accurate AP and AR records in NetSuite.
• Follow established approval, coding, posting, billing, and payment controls.
• Partner with purchasing, operations, sales, and leadership to resolve account issues.
• Identify opportunities to improve workflows, documentation, reporting, and accuracy.
• Escalate unusual transactions, control concerns, and potential financial risks promptly.
• Protect confidential company, customer, and vendor information.

Benefits

• A four-day workweek, scheduled Monday through Thursday or Tuesday through Friday, depending on departmental needs.
• Standard working hours of 8:00 a.m. to 5:00 p.m. Central Time.
• Access to a company-supported medical cost-sharing program, including virtual care resources.
• Options to include eligible spouses and dependents in the medical cost-sharing program.
• A 401(k) retirement savings plan, subject to plan eligibility requirements.
• Paid time off that begins accruing each pay period from the employee’s date of hire.
• Eight vacation days annually during years one through five, with additional vacation available based on tenure.
• Paid company holidays following completion of the introductory period.
• Eight hours of paid volunteer time annually for service with an approved organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED