Accounting Assistant
Airtron•Peoria, AZ
•Onsite
About The Position
The Accounting Assistant will undertake a variety of financial and non-financial tasks to help guarantee the company’s revenues. This role requires close collaboration with Project Managers in the field and Service and Sales teams internally to ensure a thorough and accurate daily and monthly billing process. Responsibilities include preparing progress billing invoice submittal packages, creating and posting invoices using Sage 100, following up on outstanding receivables, administering customer billing portals, and resolving client billing issues.
Requirements
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
- Excellent computer proficiency (MS Office – Word, Excel and Outlook)
- Efficient in ERP systems (Sage knowledge (or similar) strongly preferred)
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- Detail oriented, organized, and able to work independently, and to carry out assignments to completion, prescribed routines, and standard accepted practices
- Understanding of construction accounting and strong analytical skills in basic accounts receivable
- Comprehensive knowledge of AIA/progress billing
Responsibilities
- Prepare Progress billing invoice submittal package per each specific contract requirements and deadline for multiple construction projects
- Create and post invoices both electronically and manually using Sage 100
- Follow-up with outstanding receivables to ensure payments are received on a timely basis
- Administer the Company’s use of customer billing portals and the completion of lien waivers as required
- Verify discrepancies and resolve clients' billing issues
- Ensure all paperwork is prepared and submitted in accordance with the terms and conditions of the contract
- Reconcile clients’ payments and keep an updated ager
- Request and facilitate certificates of insurance
- Prepare and track all lien waivers and preliminary lien notices
- Reconcile the A/R ledger to ensure that all payments are accounted for and properly posted to customer’s accounts
- Prepare daily bank deposits by cash, checks, and process credit card transactions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
