Accounting Assistant

Perkins Coie•Seattle, WA

27d•$86,000 - $129,530

About The Position

At Ashurst Perkins Coie, our people are our greatest asset. We're looking for a collaborative, detail-oriented Accounting Assistant to join our finance team and help deliver an exceptional employee experience. In this role, you will administer the preparation of billing statements for the firm’s top- tier clients. Serve as a liaison between parties ensuring billing issues are resolved in an accurate and timely manner. Maintain positive contact with clients and observe confidentiality of client matter issues. Collect outstanding accounts and prepare financial reports as necessary. Prepare statistical and financial data reporting as necessary. Attend client meetings as necessary.

Requirements

Good knowledge of timekeeping, accounts payable and receivable bookkeeping, and collection procedures.
Good knowledge of the legal environment and billing procedures.
Good knowledge of insurance work.
Strong command of the English language, including excellent spelling, grammar, punctuation, form, and style.
Demonstrate research and analytical skills for problem-solving work, and the ability to recommend solutions to complex problems.
Good knowledge of Excel, Word and Adobe software.
Requires a BA degree and a minimum of 5-plus years of relevant administrative and general billing experience or equivalent.

Nice To Haves

Experience with 3E a plus.
Familiarity with various e-billing platforms (e.g., Legal Tracker, TyMetrix 360, etc.).
Excellent organizational skills for prioritizing workload.
Experience in Legal Billing recommended

Responsibilities

Manage the full-cycle billing process for a diverse client portfolio, ensure accurate invoice preparation, billing adjustments, and compliance with firm policies and client Outside Counsel Guidelines (OCGs).
Review billing narratives, validate time entries and expenses, and resolve discrepancies to maximize billing accuracy and efficiency.
Process electronic invoices, rates, budgets, and accruals while partnering with attorneys, clients, and vendors to resolve billing issues and invoice rejections.
Oversee accounts receivable and collections by tracking outstanding balances, maintaining accurate billing records, and driving timely payment resolution.
Develop and deliver insightful financial and operational reports, dashboards, and executive-level analytics that support strategic decision-making for clients, firm leadership, and key committees.
Leverage advanced reporting tools, spreadsheets, databases, and data visualization software to analyze trends, forecast financial performance, and transform complex data into actionable business intelligence.
Manage new client and matter intake by reviewing records for accuracy and ensuring seamless onboarding and processing.
Partner with attorneys on high-priority projects and client initiatives, representing the billing function in client meetings as needed.
Collaborate annually with the Pricing team to develop billing rates, maintain timekeeper data, and support client pricing strategies with accurate, timely information.