Accounting Assistant

The Arc Of The Ozarks•Springfield, MO

15d•Onsite

About The Position

The Arc is seeking a detail-oriented and enthusiastic Accounting Assistant to support the Senior Accountant II in overseeing the financial operations of the Individualized Supported Living (ISL) program. This role involves managing personal spending, ensuring accurate financial reporting, and maintaining budgetary controls for program funds. The position is crucial for supporting individuals with developmental disabilities, mental illness, and/or autism spectrum disorders, though it is not a direct client-facing role. The Accounting Assistant will be responsible for recording and reconciling ISL accounting transactions, assisting with ISL budget development, managing monthly billing, maintaining tracking systems for ISL exception reporting, ensuring personal plans are up-to-date, filing incident reports, tracking manager checklists, and distributing physician orders.

Requirements

Extensive knowledge of Microsoft Office
Ability to work with and respect persons with intellectual challenges / developmental disabilities
Knowledge of accounting and auditing principles and practices
Knowledge of non-profit financial administration, including budgeting, reporting and revenues
Knowledge of laws and regulations governing fiscal recordkeeping
Ability to examine and verify financial documents and reports
Ability to prepare a variety of reports and analyses
Maintain knowledge of Department of Mental Health (DMH) client account guidelines
Extensive knowledge of computers (Windows, Microsoft Office)
Professional appearance: grooming and dress consistent with professional image
Excellent organizational skills
Pleasant, Cooperative, & Professional attitude with co-workers
Ability to follow through on work assignments
Ability to exercise good judgment and discretion
Ability to track multiple tasks effectively
Ability to operate adding machine, copier computer, scanner, fax machine, and other standard office equipment
Ability to communicate effectively
Associate’s degree in accounting or 1-2 years Bookkeeping/Accounting Experience

Nice To Haves

Experience maintaining statistical information preferred
Experience in accounting software preferred

Responsibilities

Recording and reconciling ISL accounting transactions
Assisting with the development of ISL budgets
Managing monthly billing for services
Maintaining and tracking systems for ISL exception reporting
Ensuring all personal plans are up-to-date and properly filed
Filing incident reports and tracking monthly manager checklists
Distributing physician orders to various departments
Manages the ISL accounts, determines if funds are available and expenditures are properly classified
Researches and analyzes transactions to resolve budget problems
Provides analysis of available funds for clients at management request
Collects and files receipts for each transaction in accordance with DMH & Arc guidelines
Responsible for recording/tracking funds for specific items/purposes (NAFS)
Prepare needed reviews and documentation for DMH client accounts
Attends and records and minutes from management team meetings
Coordinates with the budget coordinator to ensure funding is sufficient for consumer expenses
Actively engaged in monitoring client accounts available funds, communicating with necessary persons to resolve potential funding issues
Ensures that client accounts do not go negative
Performs other duties as assigned
Audits client records to ensure that information is accurate and up to date
Provides reports to the Senior Accountant II on information needed in files