Accounting Assistant

JobsQuest•Vestavia Hills, AL

3d•Onsite

About The Position

Employees in the Accounting Assistant job maintain a complete and accurate record of financial transactions by preparing automated and manual financial and statistical reports to ensure proper accounting and reporting of all transactions. These employees perform routine calculations, post and transfer fiscal data, check the accuracy of computations, reconcile invoices with purchase orders, review and approve receipts for disbursement of funds, and prepare departmental payrolls. Employees exercise considerable judgment in deciding which guidelines or accounting procedures to follow in accomplishing tasks.

Requirements

Experience providing customer service to the public, other jurisdictions, departments, and/or entities to maintain a positive working relationship.
Ability to learn new software programs and/or systems on computers to maintain records.

Nice To Haves

Experience performing data entry functions for record-keeping and/or calculations.
Experience working as a cashier, waiter/bartender, bank teller, or other position that requires the handling of monies with a customer service emphasis.

Responsibilities

Maintain a complete and accurate record of financial transactions.
Prepare automated and manual financial and statistical reports.
Perform routine calculations.
Post and transfer fiscal data.
Check the accuracy of computations.
Reconcile invoices with purchase orders.
Review and approve receipts for disbursement of funds.
Prepare departmental payrolls.
Provides service to internal and/or external customers.
Provides clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and/or gathering documentation.
Generates and processes invoices and/or payments.
Manages departmental accounts receivable and payable.
Receives, maintains, and processes human resource-related documents and requests (e.g., W4s, terminations, FMLA requests) and relays related information to the appropriate personnel or department.
Plans, organizes, and directs the activities of the payroll function within the department to ensure that payroll is accurate and distributed properly.