Accounting Assistant - Pediatrics

University of Kansas Medical Center•Wichita, KS

1d•$25 - $36•Onsite

About The Position

The Department of Pediatrics at KU School of Medicine-Wichita (KUSM-W) is seeking an Accounting Assistant. This position will serve as accounting and administrative support in the Division of Finance & Administration and will operate as the central point of contact for all accounts payable and expense reimbursement for the department. They will be responsible for ensuring adequate budget exists, the expense/purchase is appropriate for the source of funding, entering the transaction in the KUMC and departmental systems, placing orders with vendors, and ensuring vendor invoices are paid in a timely manner. They will be the primary contact with vendors and purchasing sources. This position will also be responsible for processing travel and expense reimbursement for the department’s staff and faculty members. This position has direct interaction with faculty, staff, and external entities and must possess excellent communication skills. This position is an administrative position (data entry) which requires the knowledge of accounting/finance principles and fund accounting. This position is a full-time and in-person position.

Requirements

Six years of experience in accounting or finance. Relevant education can substitute for experience on a year-for-year basis.
Accounts payable related experience.
Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as online computer systems.
Resume/CV
Cover Letter

Nice To Haves

Bachelor’s degree in accounting, finance, business administration or related field.
Experience in healthcare and/or an academic setting.
Experience with grant related financial activities/transactions.
Experience with handling travel-related reimbursements.
Experience with Workday.
Attention to detail
Accuracy
Time management
Multi-tasking
Problem solving
Organization
Initiative
Communication
Customer service
Teamwork

Responsibilities

Manages all orders, deliveries, and payments to vendors
Utilizes the Business Procurement Card (BPC) to purchase supplies and equipment as needed and follows all BPC policies and guidelines
Coordinates and processes all purchases
Determines the availability of budget and appropriateness of all purchases
Determines approvals for special purchases (software, equipment, etc.)
Coordinates with vendors as needed to establish them within the university Workday system and requests W-9 forms as needed
Determines whether to utilize Purchase Order or BPC; must be fully familiar with both processes within Workday and departmental databases
Manages and organizes associated documentation for each purchase until the order is closed
Maintains complete set of financial records for all department expenditures including state, KU Endowment (KUEA), and grant budgets to correctly encumber funds
Performs accounts payable duties including preparation of Check Requests and Purchase Orders for departmental expenses
Manages faculty travel reimbursements in an accurate and timely manner
Enters Spend Authorization in Workday prior to travel when appropriate
Processes Expenses Reports efficiently, obtaining all necessary documentation to ensure timely reimbursement
Determines if all department travel policies and procedures have been followed based on regulations of the State of Kansas, KUMC Research Institute, and KUEA
Reconciles monthly reports for state, KUEA, and grant funds monthly, assuring all postings are accurate
Provides monthly reconciled financial reports to the Director of Finance & Administration
Provides information on accounts as requested by the Director of Finance & Administration
Provides quarterly reports on grant funding status to the Primary Investigator(s)
Prepares grant fiscal reports as required by the funders’ policy and timeline
Follows accepted KUSM-W accounting best practices for the department
Serves as backup when needed to assist with any department administrative needs as they arise
Assists the Director of Finance & Administration as requested

Benefits

health, dental, and vision insurance
health expense accounts with generous employer contributions
Employer-paid life insurance
long-term disability insurance
various additional voluntary insurance plans
Paid time off, including vacation and sick
ten paid holidays
One paid discretionary day is available after six months of employment
paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment
A retirement program with a generous employer contribution
additional voluntary retirement programs (457 or 403b)