Accounting Assistant III

East Texas A&M University • Commerce, TX

2d • Onsite

About The Position

The Accounting Assistant – Financial Aid is responsible for daily banking deposits. Prepares financial aid reconciliations and maintains compliance with Department of Education regulations in the finance office. Prepares and submits the Unclaimed Property Report as required by the State of Texas. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

Requirements

• High school diploma or equivalent combination of education and experience.
• Four (4) years related experience.
• Excellent computer skills to include expertise in spreadsheets, databases and etc.
• Demonstrated expertise in complex mainframe database applications.
• Excellent written communications skills and analytical skills.
• Ability to Multitask and work cooperatively with others.
• Ability to organize and prioritize work and to meet deadlines.

Nice To Haves

• Degree preferred.
• Experience in higher education.
• Knowledge of and experience with FAMIS, Cascade, Word document and Banner.

Responsibilities

• Responsible for daily banking responsibilities. This function includes taking cash deposits to local depositor (Guaranty Bond Bank & Trust), reconciling each Business Service Assistant’s previous day cashiering session, running reports from TouchNet, FAMIS and feed files
• Process wires, ACH’s, bank exceptions and manual checks.
• Assists with the preparation of Exemptions entry.
• Assists with improving processes, namely the daily banking process.
• Prepares financial aid reconciliations on a monthly basis, including both federal and state aid funds.
• Works with Financial Aid personnel to resolve financial aid reconciling items in a timely manner.
• Assists with State & System Internal auditors and assists with the coordination of financial audits, as necessary.
• Assists with preparing the Annual Financial Report (AFR) for East Texas A&M University, in compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) guidelines and State of Texas and Texas A&M System guidelines.
• Responsible for preparation and submission of annual Unclaimed Property Report as required by the State of Texas, as well as, contacts holders of unclaimed property to reissue as much of unclaimed property as possible prior to turning over remaining unclaimed items to State of Texas.
• Assists with the preparation of various monthly management reports.
• Develops reports using Business Objects and Webfocus as appropriate.
• Reviews, updates, maintains and develops internal procedures for the ongoing efficiencies and internal controls for Accounting Services.
• Assists in maintaining University accounts and data in the Financial Accounting Management Information System (FAMIS) and prepares, reviews and enters journal entries as needed.
• Contributes to the effective team management of all relevant problems, issues and opportunities.
• May temporarily perform other duties assigned to maintain operations and services.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED