Accounting Assistant III

East Texas A&M University • Commerce, TX

7d • $41,134 • Onsite

About The Position

The Accounting Assistant III, under general supervision, is responsible for processing and maintaining financial transactions for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

Requirements

• High school diploma or equivalent combination of education and experience.
• Four years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of financial transactions.
• Advanced knowledge of accounts payable practices and standards.
• Ability to multitask and work cooperatively with others.
• Ability to analyze financial information.
• Ability to work with sensitive information and maintain confidentiality.

Nice To Haves

• Bachelor's degree.
• Knowledge of fund accounting.
• Experience with FAMIS (Financial Accounting Management Information System), Laserfiche (electronic file management system), eTravel (Emburse), and US Bank (online procurement/travel card system).

Responsibilities

• Administers disbursements for divisions of the University.
• Assures accuracy of all information provided by each department for reimbursement.
• Prepares vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
• Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.
• Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
• Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
• Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.
• Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner.
• Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and the payment card system.
• Assists Accounts Payable Supervisor with high priority projects including, but not limited to: reporting, audits, and reconciliations.
• Reviews Oversight audit items and resolves as appropriate.
• Analyzes utility statements to ensure accuracy and allocates payments across different meters, and communicates with utility vendors regarding invoice discrepancies.
• Manages the daily operations of the eProcurement system and pro card audits, working directly with the Accounts Payable Supervisor to resolve any issues.
• Inputs data into the cash disbursement system and verifies account balances are sufficient for payment.
• Maintains sub-ledgers on the cash disbursement system through data entries.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED