Accounting Assistant-Front Desk Admin

TEL Staffing & HR•Pensacola, FL

2d•Onsite

About The Position

We are looking for an enthusiastic, friendly, and professional Accounting Assistant-Front Desk Admin to work for a growing office in Pensacola FL. The person in this position will be looking to grow within the company, and eager to learn. They will handle a variety of personnel-related administrative duties such as supporting daily administrative tasks, ensuring smooth communication & prompt resolution of all queries, handling confidential matters, and improving administrative support by coordinating processes, maintaining records, and managing related documentation.

Requirements

Must be proficient with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
Must have strong typing skills (at least 60 wpm)
Must have excellent communication skills
Must be able to understand written and spoken instructions
Must have great organizational skills
Must have a High school diploma (or equivalent)
MUST pass a pre-employment drug screen AND background check

Responsibilities

Serve visitors by greeting & directing them appropriately
Notifies company personnel of the arrival of their visitor
Answering, screening, and forwarding incoming phone calls
Receiving and sorting daily mail
Order supplies for the front office, and maintain an accurate inventory of available stock
Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and sending out mailings
Create & maintain various spreadsheets
Enter check payments against outstanding invoices
Review AND correct accounts payable entries in automated system
Accurate Data Entry for Accounts Payable
Perform “Daily Collection Calls”
Review & maintain monthly invoices
Make monthly utility payments
Make toll payments