Accounting Assistant / AP

Onward Group • New Berlin, WI

5d • Onsite

About The Position

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary. Process high volume PO and non-PO related vendor invoices in Epicor Financial Management System. Ensure all non-PO related invoices are coded to the correct GL accounts and departments. Interact professionally and collaboratively with management and other departments for obtaining approvals, invoice variances, and voucher processing. Answer vendor inquiries and interact with vendors regarding issues relating to invoices. Maintain vendor information including W-9’s and year-end 1099. Perform weekly process of disbursements via manual checks, ACHs and wires. Assist in month-end closing procedures including AP reconciliation. Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy and reduce paper-based processes.

Requirements

• Associates degree
• 5 years’ experience in accounting – manufacturing environment REQUIRED
• Proficient in ERP accounting systems and Microsoft office applications (Excel, Word, Access)
• Ability to speak, read, and comprehend English.
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively communicate with managers, vendors, customers, and other employees of the organization.
• Organizational and Strong Communication skills and abilities.
• Ability to work in and with Teamwork.
• Ability to write/query reports, procedure manuals, and correspondence.
• Abilities in Microsoft suite (Power Point, Excel, Word, Publisher, Access).
• Initiative and planning skills and abilities a must.
• Self-Motivated, Resourceful, Creative, Teachable.
• Ability to multi-task and management time.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of specifications and information furnished in written, oral, diagram, or schedule form.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent.

Nice To Haves

• Experience with Epicor Financial Management System a plus.

Responsibilities

• Process high volume PO and non-PO related vendor invoices in Epicor Financial Management System.
• Ensure all non-PO related invoices are coded to the correct GL accounts and departments.
• Interact professionally and collaboratively with management and other departments for obtaining approvals, invoice variances, and voucher processing.
• Answer vendor inquiries and interact with vendors regarding issues relating to invoices.
• Maintain vendor information including W-9’s and year-end 1099.
• Perform weekly process of disbursements via manual checks, ACHs and wires.
• Assist in month-end closing procedures including AP reconciliation.
• Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy and reduce paper-based processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree