Accounting and Payroll Administrator

Jumpstart Refugee Talent - Partner•Toronto, ON

11d•Onsite

About The Position

The Accounting and Payroll Administrator will manage the organization’s day-to-day accounting administration and payroll processing in house. This role is responsible for transaction processing, accounts payable, accounts receivable support, payroll administration, reconciliations, financial recordkeeping, report generation, audit support, and general finance administration.

Requirements

Diploma or degree in accounting, bookkeeping, payroll, finance administration, or a related field.
Minimum 3 to 5 years of experience in accounting administration, bookkeeping, payroll, or a similar finance support role.
Experience processing payroll and maintaining payroll records.
Experience with accounts payable, accounts receivable, reconciliations, and general ledger support.
Strong accuracy and attention to detail.
Strong organizational and file management skills.
Ability to manage recurring deadlines and multiple priorities.
Sound judgment in handling confidential information.
Clear and professional communication.
Ability to follow procedures and maintain consistent records.
Comfort pulling reports and providing support data as requested.
Strong QuickBooks and Excel skills, including the ability to maintain accurate records, prepare reconciliations, and run reports.

Nice To Haves

Experience working in a nonprofit, charity, or small organization is an asset.
Familiarity with audits and year-end file preparation is an asset.
PCP certification or progress toward it is an asset, but not required.

Responsibilities

Process and record day-to-day financial transactions accurately and on time.
Maintain the general ledger and ensure transactions are coded correctly.
Prepare and enter journal entries as required.
Process accounts payable, including invoices, expense claims, and payment support documentation.
Prepare accounts receivable records, invoices, and receipt tracking as required.
Record donations, grants, sponsorships, contracts, and other incoming funds accurately.
Maintain orderly accounting records and supporting documentation in digital files.
Support month-end and year-end close by preparing schedules, reconciliations, and working papers.
Run standard financial reports from the accounting system as requested.
Prepare and process payroll accurately and on schedule.
Maintain payroll records, employee pay data, and payroll-related documentation.
Coordinate payroll changes including new hires, departures, salary changes, vacation updates, and benefit deductions.
Reconcile payroll registers to the general ledger.
Coordinate payroll remittances and payroll-related filings as required.
Support year-end payroll processes including tax slips and related documentation.
Liaise with payroll and benefits providers to resolve issues.
Maintain confidentiality and care in handling employee payroll information.
Complete bank and credit card reconciliations on a regular schedule.
Reconcile payroll, accounts payable, accounts receivable, and selected balance sheet accounts.
Track outstanding invoices, follow up on missing documentation, and flag issues promptly.
Prepare finance support schedules for the CEO, Director, Corporate Operations, and fractional CFO.
Assist with cash tracking by keeping records current and identifying timing issues in receipts or payments.
Help prepare documentation required for grant claims, funder reporting, and the annual audit.
Maintain finance calendars, payment schedules, and filing deadlines.
Help improve consistency in finance processes, templates, and file organization.
Coordinate with staff to obtain invoices, approvals, coding details, and supporting backup.
Support benefits administration as assigned.
Provide general administrative support to the finance function as needed.