Accounting and Office Administrator

Charter Manufacturing•Niles, OH

About The Position

Serve as a key member of the administrative and operations teams by supporting the day-to-day office functions and financial integrity of Niles Iron & Metal Company. This position plays an important role in providing administrative support, including accurate financial reporting, petty cash management and inventory support, while helping maintain efficient operations across the facilities. Demonstrates strong attention to detail, maintaining accurate accounting records, supporting operational teams, identifying and resolving discrepancies, and contributing to a collaborative team environment. Must be adaptable, capable of balancing multiple responsibilities, and committed to continuous improvement through process evaluation and technology enhancements.

Requirements

5 years of previous office management experience
Understanding of Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL)
Working knowledge of accounting systems
Strong organizational and time management skills
Proven ability to identify discrepancies, troubleshoot issues, and problem solve effectively
Strong written and verbal communication skills
Proficiency in Microsoft Office applications, especially Excel
Ability to work well independently and within a team environment
Ability to handle confidential information with professionalism and discretion

Nice To Haves

Associate’s Degree in Accounting, Finance, Business Administration, or related field
Previous experience in manufacturing, recycling, scrap metals, or industrial operations
Experience with inventory tracking and reconciliation
Familiarity with cash handling procedures and controls
Experience supporting operational and finance leadership teams
Demonstrated ability to improve processes through technology or automation solutions
Experience with RIMAS or other ERP or accounting software systems

Responsibilities

Partner with the Finance Manager and Operations leaders to support business needs
Provide miscellaneous administrative and accounting support as required, including updating pricing for contracts and price sheets
Cross train and back up responsibilities for Scale Operator II with related transaction entry, customer invoicing, and contract entry
Maintain supplier pricing in system
Support accurate AP and AR processes
Assist with general ledger balancing and financial record accuracy and fixed assets
Identify accounting discrepancies and research variances to resolution
Support continuous improvement efforts by evaluating current processes and recommending technology-driven efficiencies
Assist with additional office and operational responsibilities as assigned, including support of company events and employee engagement activities
Manage and maintain office supplies
Ensure compliance with company policies, internal controls, and safety procedures
Ensure a safe work environment and contribute to a highly engaging culture that fosters safety, continuous improvement, teamwork, and trust