Accounting and Finance Manager

XpanseHR • Radnor, PA

47d • Hybrid

About The Position

XpanseHR is seeking a Finance & Accounting Manager to play a critical role in maintaining the financial integrity and operational discipline of the firm. This is a hands-on, high-trust role responsible for the day-to-day financial operations of the firm. You will work closely with the CEO as a key partner, ensuring accurate financial reporting, actively managing cash flow, and supporting informed business decision-making. This position is ideal for a seasoned accounting professional who thrives in a small business environment and values autonomy, accountability, and flexibility.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field
• 7–10+ years of progressive accounting experience
• Experience in a small business or professional services environment strongly preferred
• Strong knowledge of GAAP and core accounting operations
• Hands-on experience with AP/AR, payroll, and financial reporting
• Advanced proficiency in QuickBooks Desktop and QuickBooks Online (required)
• Strong attention to detail and organizational skills

Nice To Haves

• CPA or similar certification
• Experience working directly with executive leadership

Responsibilities

• Manage general ledger, journal entries, and account reconciliations
• Prepare monthly, quarterly, and annual financial statements (GAAP)
• Lead month-end and year-end close processes
• Maintain financial records in QuickBooks (Desktop and Online)
• Oversee invoicing tied to client agreements and billing milestones
• Actively manage accounts receivable with consistent follow-up
• Monitor and maintain strong cash flow discipline
• Process payroll on strict bi-monthly deadlines
• Manage AP/AR, expense reimbursements, W-2s, and 1099s
• Support benefits administration, including 401(k) and insurance coordination
• Execute financial policies and internal controls
• Coordinate with external accountants, auditors, and advisors
• Support tax filings and regulatory compliance
• Provide clear, accurate financial reporting and insights to the CEO
• Respond to ad hoc financial requests and analysis needs
• Identify opportunities to improve financial processes and efficiency
• Retrieve and process incoming mail and client payments
• Deposit checks (mobile and occasional bank visits)
• Support financial workflows tied to physical documentation

Benefits

• 401(k)
• Insurance coordination

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level