Accounting and Administrative Coordinator - Compliance & Leasing Division

Pratum Companies•Gaithersburg, MD

1d•Onsite

About The Position

Pratum Companies’ Compliance and Leasing Division is a dynamic and mission-driven organization dedicated to supporting affordable housing through expert compliance and leasing services. We are seeking a detail-oriented and proactive Accounting & Administrative Coordinator to join our team in our Gaithersburg, MD corporate office. This role is ideal for someone with a strong foundation in accounting and billing, who is also comfortable supporting administrative functions and assisting with other complex projects. This position is ideal for someone who thrives in a start-up environment, is self-motivated, and possesses a diverse skillset. As a fast-growing division, we are looking for a team member who will contribute to our continued growth as we develop and acquire new business opportunities. The role will be based in our corporate office in Gaithersburg, MD, supporting the administrative and project needs and team members who are located throughout the US.

Requirements

High school diploma required.
3+ years of experience in billing, accounting, or administrative roles
Strong attention to detail and organizational skills
Proficiency in Microsoft Excel, Word, and cloud-based accounting software and in-depth knowledge of relevant software and video virtual meetings such as Teams, Zoom, Google Meet, etc.
Ability to prioritize tasks and work independently in a fast-paced environment
Must be located in the DMV area and able to commute to the Gaithersburg, MD office as required
Must be able to multitask and remain organized in a fast-paced environment with conflicting priorities.
Must not only be organized, but able to keep others organized.
Must have a desire to take on new responsibilities in areas with little to no prior experience.
Superb English verbal and written communication skills.

Nice To Haves

Associate or bachelor’s degree in accounting, Finance, or a related field preferred but not required.
Familiarity with the affordable housing industry, compliance, or leasing (a plus)

Responsibilities

Manage client invoicing, billing cycles, and follow-ups
Reconcile ledgers and maintain accurate financial records
Assist with monthly closing and financial reporting
Track payments and process receivables in coordination with internal teams
Tracking and maintaining company-employee expenses on a weekly basis
Process HAP (Housing Assistance Payment) vouchers and submit corrections as needed
Assist in the calculation of utility allowances, rent increases, special claims, and other compliance-related tasks as assigned.
Provide general administrative support to the compliance and leasing teams
Update and maintain monthly compliance trackers, including REAC, MOR, and HAP monitoring
Maintain and organize internal records and documentation
Assist with scheduling, document preparation, and internal communications
Communication between prospective clients, ownership, and company staff
Conduct research, assemble and analyze data to prepare reports and documents
Assist the leadership team of the company in coordinate and planning company retreats, events, trainings, etc.
Take accurate and comprehensive notes at meetings where needed.
Gather and analyze accurate and relevant data and other information to ensure program compliance with applicable federal and state rules and regulations for housing programs.
Assist in managing client contracts, renewals, and file organization
Support internal tracking systems for active projects
Participate in special projects involving compliance related operations
Other duties, projects, tasks and responsibilities as assigned.