Accounting and Administration Manager
About The Position
We are seeking an experienced Administrative & Accounting Manager to lead the administrative and accounting functions of our growing company. This is a highly visible leadership position reporting directly to the CEO. You will oversee the day-to-day accounting operations while supervising a small team consisting of a Accounting and Administrative Assistant and an HR Associate. You will ensure financial accuracy, improve administrative processes, and help build scalable systems to support our continued growth. This is an ideal opportunity for someone who enjoys working in an entrepreneurial environment where he/she can combine strong technical accounting skills with leadership, organization, and continuous process improvement.
Requirements
- Bachelor's degree in Accounting, Finance, or related field
- 5+ years of accounting experience
- 2+ years of experience supervising employees
- Strong knowledge of GAAP and accounting best practices
- Experience with QuickBooks Online or similar accounting software
- Advanced Excel skills
- Excellent organizational and analytical skills
- Strong written and verbal communication
- High attention to detail and commitment to accuracy
- Demonstrated accounting experience
- Previous leadership responsibilities
Nice To Haves
- Experience managing payroll
- Experience working with external auditors and tax advisors
- Experience improving accounting systems and business processes
- Knowledge of HR administration is a plus
- Experience in retail, food service, manufacturing, or multi-location operations
Responsibilities
- Oversee day-to-day accounting operations
- Review journal entries, reconciliations, and month-end close
- Supervise accounts payable and accounts receivable
- Monitor cash flow and assist with treasury management
- Prepare financial reports and management dashboards
- Ensure accurate payroll accounting and reconciliation
- Ensure the timely and accurate preparation and filing of sales and use tax returns and all other applicable tax filings
- Coordinate with external CPA firms for tax filings and year-end reporting
- Maintain compliance with accounting standards and internal controls
- Identify opportunities to improve accounting processes and automation
- Supervise, mentor, and develop the Accounting and Administrative Assistant
- Supervise the HR Associate
- Establish priorities and workflows for the administrative team
- Foster a culture of accountability, collaboration, and continuous improvement
- Oversee office administration
- Improve administrative procedures and documentation
- Ensure company records are organized and maintained
- Support insurance renewals, licenses, permits, and compliance activities
- Assist with vendor management and contract administration
- Working closely with the HR Associate, provide oversight for: Payroll administration, Employee onboarding and offboarding, Benefits administration, Recruiting support, HR compliance and personnel records
Benefits
- Medical insurance after 90 days
- Paid Time Off
- 401(k) with Employer Match
- 40% Employee Discount
- Monthly Wellness Reimbursement
- Anniversary Gift Card
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What This Job Offers
Job Type
Full-time
Career Level
Manager
