Accounting Analyst

City of San Luis•San Luis City Hall, AZ

19d•Onsite

About The Position

Under general guidance of the Accounting Manager, the Accounting Analyst performs specialized and complex duties related to accounting transactions, financial analysis, reconciliations, fiscal data compilation, and financial reporting. The role provides technical and analytical support for the City's budget development, preparation, administration, monitoring, and reporting, along with other financial operations and special projects assigned by the Director of Finance. The position supports accounts payable, maintains financial records, processes and reconciles transactions, assists with budget operations, handles year-end reporting, and manages the Procurement Card process. It also supports audits and prepares financial reports, including monthly and annual book closings. The role is based in an office environment that is usually quiet; certain positions in the classification may require a flexible schedule.

Requirements

Associate degree in Business or Public Administration, Accounting, Finance, or a closely related field.
Three years of progressively responsible accounting or finance experience, including processing financial transactions, reconciling accounts, maintaining accurate financial records, preparing reports, supporting audits, and assisting with budget administration and year-end closing activities.
Valid Arizona driver's license at the time of appointment, maintained throughout employment.
Residency in the United States and within 25 miles of the City of San Luis.
Knowledge of bookkeeping, accounting practices and terminology, office procedures, business mathematics, and record keeping.
Ability to apply accounting and auditing standards during reconciliations and journal entries.
Knowledge of budget preparation, administration, and control.
Proficiency with spreadsheet programs and procedural knowledge of fiscal systems, particularly relational databases.
Knowledge of laws and regulations applicable to financial operations and transactions.
Keyboarding skills sufficient for data entry into a financial accounting system, and math skills sufficient to calculate sums, quotients, fractions, percentages, and ratios.
Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Visio, and financial accounting systems.
Ability to organize, prioritize, and manage multiple tasks; meet deadlines; and produce work that meets or exceeds team benchmarks.
Ability to interpret information accurately and make decisions in compliance with applicable federal, state, and city regulations, guidelines, policies, and procedures.
Ability to work independently in a fast-paced environment and as part of a team.
Professional written communication and public speaking skills in English, and effective verbal and written communication skills.
Ability to prepare detailed analyses of accounting transactions and reports that communicate status; analyze technical problems and develop and apply appropriate solutions.
Ability to maintain confidentiality of sensitive information and use automated information systems to develop and maintain databases, spreadsheets, and documents.
Planning, organization, time-management, and attention-to-detail skills; strong work ethic, personal motivation, high professional standards, and resilience.
Advanced database skills, including sorting and retrieving records, creating layouts and reports, and working with relational databases to create reports and lists.
Advanced spreadsheet skills, including creating formulas and workbooks, performing mathematical calculations, using functions and multiple worksheets, and creating graphs and charts.
Ability to meet the position's physical and mental demands, including operating City vehicles safely for job-related purposes.

Nice To Haves

San Luis residency.
Bilingual in Spanish.

Responsibilities

Process invoices and vendor payments, maintain vendor relationships and records, and manage the accounts payable ledger.
Maintain accurate and organized financial records and invoices.
Reconcile, correct, audit, and process financial transactions, including ACH returns and reversals and Transaction Privilege Tax (TPT) payments.
Coordinate wire transfers.
Verify the accuracy and appropriateness of amounts and post transactions into the computerized financial accounting system.
Trace transactions to source documents or other departments to identify discrepancies and recommend correcting entries.
Reconcile and balance ledgers and compile recurring reports, including cash receipts, accounts payable, and accounts receivable reports, for year-end closing or other periods as needed.
Post and balance subsidiary ledgers, such as cash and accounts payable, and transfer data to the general ledger.
Support the City's operating and capital budget development, preparation, administration, monitoring, and reporting, including the annual budget book and related activities and special projects assigned by the Director of Finance.
Handle utility refunds.
Prepare year-end reports, including 1099 forms and Unclaimed Property reporting.
Manage the Procurement Card (P-Card) process, including issuing cards, managing transactions, reconciling statements, setting spending limits, ensuring policy compliance, and training users.
Support audits and reconciliations by maintaining detailed records, reviewing supporting documentation, and collaborating with auditors.
Prepare financial reports, including monthly and annual closing of books.