Accounting Analyst

Aston Carter•Riverview, FL

7d•$27 - $34•Onsite

About The Position

The Accounting Analyst will perform detailed auditing and financial analysis of contractor invoicing against contracts, job scopes, and bids. This role ensures that billed hours, rates, materials, fees, and contractor badging are accurate and properly supported, while maintaining comprehensive logs and reports on invoice activity, spend trends, and project performance. The Accounting Analyst will collaborate closely with operations, vendors, and invoice approvers to resolve discrepancies, improve processes, and support data-driven decision-making.

Requirements

Proven experience in accounting analysis or a similar financial analysis role.
Strong knowledge of accounting concepts, accounts payable processes, and invoice auditing.
Ability to audit invoices against contracts, job scopes, bids, and supporting documentation with a high level of accuracy and attention to detail.
Experience working directly with vendors to address invoicing issues and obtain required support.
Strong Excel skills, including pivot tables, reporting, and working with large data sets.
Ability to log invoice data into databases or tracking systems and maintain organized records of invoice status and activity.
Experience creating support files and documentation to substantiate invoice decisions and maintain an audit trail.
Effective written and verbal communication skills for internal collaboration and for explaining invoice approvals or rejections.
Ability to perform financial analysis and interpret data to identify trends and issues.
Capability to follow and apply internal controls and structured review processes, such as multi-point checks.
Interest in AI tools and technologies, with willingness to learn and use solutions such as Copilot.
Ability to work on-site at a plant-level environment and handle practical, operations-focused financial tasks.

Nice To Haves

Bachelor’s degree preferred, ideally in accounting, finance, business, or a related field.
Experience in accounting analysis within a plant-level or industrial environment is preferred.
Working knowledge of Power BI or other reporting and dashboard programs is preferred.
Experience with SAP or similar enterprise resource planning (ERP) systems is preferred.
Familiarity with Power BI dashboard entry and financial data visualization is beneficial.
AI experience is preferred, particularly with tools such as Copilot, and a demonstrated interest in leveraging technology to enhance analysis.
Ability to maintain KPI and scorecard reporting and present findings in a clear, concise manner.
Comfort working with headcount and spend trend analysis and translating findings into actionable insights.

Responsibilities

Audit contractor invoices against corresponding contracts, job scopes, and bids to validate rates, hours, contractor badging, materials, fees, and other charges.
Verify that all hours billed on invoices are fully supported by entries in the Alert Badge In/Out system.
Collaborate with operations teams to clarify scopes of work and bid details in order to accurately compare invoicing and perform auditing tasks and financial analysis.
Provide detailed feedback to operations regarding the status of each invoice, including whether it is ready for approval or should be rejected, with clear explanations for any rejections.
Process resubmitted invoices from contractors, ensuring that new backup documentation adequately supports all charges.
Maintain a comprehensive log of invoicing activity by inputting data into a tracking system to organize and monitor invoice status and progress through various stages.
Communicate with internal invoice approvers to provide training feedback and guidance that improves invoice review and approval processes.
Create, maintain, and update reporting that includes key performance indicators (KPIs) and scorecard metrics related to invoicing, spend, and operational performance.
Develop and maintain analysis reports on spend trends, headcounts, and other financial and operational metrics.
Prepare analysis and reporting for specific projects, providing insights into costs, utilization, and financial performance.
Perform audits as needed on financial records, invoice packages, and related documentation to ensure accuracy and compliance with internal controls.
Enter and maintain data in Power BI dashboards or similar reporting tools to support financial analysis and visualization.
Create support files and documentation that clearly substantiate invoice approvals or rejections and ensure a strong audit trail.
Communicate directly with vendors to resolve invoice discrepancies, request additional supporting documentation, and ensure timely and accurate processing.
Apply internal controls and follow established procedures, including any multi-point or 5-point checks, to ensure consistent and reliable invoice review.
Respond to and complete all other audit and analysis-related requests as assigned.