Accounting Administrator

Higginbotham • Fort Worth, TX

9d

About The Position

The Accounting Administrator provides essential administrative and clerical support to the accounting department. This role is responsible for managing the carrier payables inbox, handling daily mail operations, scanning deposits, and ensuring smooth day-to-day financial operations.

Requirements

• High school diploma or GED required
• 1–2 years of experience in an accounting, bookkeeping, or administrative support role
• Proficiency with Microsoft Office Suite, particularly Excel and Outlook
• Experience with accounting software (Sage Intacct, QuickBooks, SAP, NetSuite, or similar)
• Strong attention to detail and a high degree of accuracy
• Ability to handle sensitive and confidential financial information with discretion
• Strong organizational and time management skills with the ability to prioritize workload

Nice To Haves

• Associate's degree in Accounting, Business, or related field preferred
• Familiarity with remote deposit capture equipment and processes
• Experience in a multi-entity or high-volume transaction environment
• Knowledge of basic accounting principles (debits, credits, GL coding)
• Applied Epic experience preferred, but knowledge of similar Agency Management System (AMS) is acceptable

Responsibilities

• Monitor and maintain the carrier payable email inbox, triaging and routing invoices and carrier correspondence in a timely manner
• Prepare, print, and mail outgoing checks to carriers and clients.
• Reconcile vendor statements and resolve discrepancies or billing issues
• Maintain accurate records of all payable transactions and filing
• Scan and process daily check deposits using remote deposit capture equipment
• Maintain deposit logs and reconcile against bank records
• Open, sort, scan and distribute incoming daily mail to appropriate departments
• Prepare and send outgoing mail, packages, and overnight shipments as needed
• Maintain postage meter and mail supplies inventory
• Maintain Check Stock
• Scan and digitally file incoming financial documents and correspondence
• Assist with month-end close activities and document gathering
• Support audits by locating and organizing requested documents
• Assist team members with ad hoc accounting and administrative projects as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED