Accounting Administrator

Aston Carter•New York, NY

1d•$20 - $25•Hybrid

About The Position

Accounting Administrator (Entry Level Hybrid) Responsibilities: You’ll support day-to-day accounting operations while gaining exposure to higher-level finance processes, including: Owning the end-to-end travel & expense process, including review, audit, approvals, and monthly reporting Reconciling company credit card activity, ensuring proper documentation, coding, and posting Supporting accounts payable processing (invoice review, data entry, payment support, backlog resolution) Maintaining organized, audit-ready records using digital filing and documentation best practices Assisting with monthly and year-end close, including journal entries and supporting schedules Working directly with the CFO on ad hoc reporting, data preparation, and operational finance requests Supporting accounts receivable activities as needed (invoicing, cash application, follow-ups) Tracking and reconciling promotional spend, ensuring alignment with budgets and accounting standards Collaborating with the accounting team to improve processes and workflows What Makes This Role Stand Out Direct mentorship and visibility with finance leadership Hands-on exposure to AP, AR, expenses, and close Experience supporting a global organization Opportunity to convert to full-time based on performance What We’re Looking For Bachelor’s degree in Accounting, Finance, or a related field 1–3 years of experience in accounting, AP/AR, expense management, or finance administration Strong attention to detail and ability to work in a deadline-driven environment Proficiency in Excel (pivot tables, formulas, data organization) Familiarity with expense reimbursements, credit card reconciliations, and journal entries Comfortable learning new systems and working with financial data Work Environment This role supports a global finance team and follows a hybrid schedule (4 days in-office, 1 day remote). You’ll work in a professional, collaborative environment with strong opportunities to learn, grow, and gain long-term value from a temporary assignment. Job Type & Location This is a Contract position based out of New York, NY. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
1–3 years of experience in accounting, AP/AR, expense management, or finance administration
Strong attention to detail and ability to work in a deadline-driven environment
Proficiency in Excel (pivot tables, formulas, data organization)
Familiarity with expense reimbursements, credit card reconciliations, and journal entries
Comfortable learning new systems and working with financial data

Responsibilities

Owning the end-to-end travel & expense process, including review, audit, approvals, and monthly reporting
Reconciling company credit card activity, ensuring proper documentation, coding, and posting
Supporting accounts payable processing (invoice review, data entry, payment support, backlog resolution)
Maintaining organized, audit-ready records using digital filing and documentation best practices
Assisting with monthly and year-end close, including journal entries and supporting schedules
Working directly with the CFO on ad hoc reporting, data preparation, and operational finance requests
Supporting accounts receivable activities as needed (invoicing, cash application, follow-ups)
Tracking and reconciling promotional spend, ensuring alignment with budgets and accounting standards
Collaborating with the accounting team to improve processes and workflows