Accounting Administrator

Aston Carter•Littleton, CO

5d•$25 - $30•Onsite

About The Position

This newly created role offers the opportunity to combine office management, front desk leadership, and accounting support while gaining exposure to project accounting, business operations, Accounts Payable, Accounts Receivable, and month-end processes. If you're looking for a position with variety, visibility, and long-term growth potential, we'd love to hear from you. You'll join a close-knit Colorado office of approximately 15-25 employees while collaborating with a larger national team. The environment combines the feel of a small business with the resources and stability of a well-established organization. This role is perfect for someone who enjoys variety, values teamwork, and wants to grow professionally while making a visible impact every day.

Requirements

Experience supporting accounting functions such as Accounts Payable, Accounts Receivable, invoicing, or project accounting.
Strong Microsoft Excel skills, including Pivot Tables and VLOOKUPs.
Excellent organizational and multitasking abilities.
High attention to detail and accuracy.
Strong communication and customer service skills.
Ability to work independently and take initiative.
Comfortable balancing front office responsibilities with accounting support duties.
Experience with Microsoft Office and general office technology.
High school diploma or equivalent.

Nice To Haves

Experience with construction, project accounting, AEC, manufacturing, or automotive industries.
Background in office management, administration, or reception.
Experience supporting accounting or finance teams.
Familiarity with construction accounting software (training available).
Demonstrated ability to build relationships across departments.
Positive, adaptable, team-oriented mindset.
Desire to grow skills in Excel, AP/AR, project accounting, and business operations.

Responsibilities

Welcome visitors and serve as the face of the office.
Manage incoming calls, inquiries, and office communications.
Order and maintain office supplies while ensuring the office remains organized and fully stocked.
Maintain common areas and breakrooms to create a welcoming environment for employees and guests.
Assist with employee onboarding, workstation setup, and office logistics.
Support employees with day-to-day office needs and administrative requests.
Coordinate special projects and miscellaneous administrative activities.
Manage office equipment, including printers and vendor service coordination.
Maintain company fleet records, including registrations and licensing documentation.
Assist Project Accountants with daily accounting functions and project support.
Process check runs and support timely vendor payments.
Communicate professionally with subcontractors regarding payment inquiries.
Support Accounts Payable invoice processing and documentation.
Assist with Accounts Receivable activities, collections, and payment posting.
Generate reports, maintain records, and provide administrative support to the accounting team.
Assist with month-end accounting activities, reconciliations, and reporting.
Collaborate with operations and field teams to support project financial activities.
Build strong relationships with office and field personnel.
Identify opportunities to improve processes and increase efficiency.
Jump in where needed and contribute to a team-first environment.
Help create a positive, supportive workplace culture.