Accounting Administrator

MEI Rigging & Crating LLC•Elgin, IL

3d•Onsite

About The Position

MEI Rigging & Crating is seeking an Accounting Administrator to join their team. This role is crucial in coordinating, delivering, and optimizing accounting and operational functions within the regional office. The Accounting Administrator will partner closely with Accounting, Operations, and Field Managers to ensure efficient office operations and foster an environment of creativity, teamwork, and innovation. The primary responsibility is to provide excellent customer service to both external and internal clients by managing multiple office-related transactions, processes, and procedures simultaneously, ensuring the smooth running of regional administrative support functions.

Requirements

High school diploma (or G.E.D) and some post-secondary coursework or the combination of education and experience to demonstrate a strong understanding of accounting principles.
Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper, Collections) experience.
Minimum of two (2) years recent experience with accounting software.
Valid Driver’s license.
Advanced computer skills in MS Office, Excel.
Demonstrates professionalism including having a good rapport with coworkers, customers, and vendors.
Good understanding of business processes and business communication.
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site.
Must be able to work in a high functioning team environment.
Display the highest levels of honesty, integrity, and professionalism.
Take pride in your work and in the company.
Communicate openly and strive for peak performance in daily tasks.
Know and deliver the quality service MEI’s customers have come to expect.

Nice To Haves

Microsoft D365 or other ERP experience strongly preferred.
Ability to compile, analyze, and evaluate appropriate data with strong mathematical and detail-oriented skills.
Experience working with large multi-tier general contracting and construction subcontracting.
Previous project accounting experience preferred.
Excellent communication skills with a spirit of customer service.
Ability to maintain a high level of accuracy in preparing and entering information.
High level of confidentiality - safeguarding vendor and customer information.
Strong organization, multi-tasking, and time management skills to work in a highly time-sensitive environment.
Excellent written and oral communication and interpersonal skills with internal and external stakeholders.
Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.

Responsibilities

Daily time entry for field personnel into the ERP system (ADP, Excel, Portal, etc.).
Reconcile Vendor invoices and enter new Vendors into the system.
Order and track job site equipment rentals.
Collaborate with and take direction from a multi-tiered management team.
Assist dispatch with sales order requirements (equipment, customer, labor, trucking schedule) and create necessary purchase orders.
Create, track, update, and maintain documents and spreadsheets related to customers, project costs, and special projects.
Generate daily paperwork, such as work orders and purchase orders, ensuring all pertinent information is noted and necessary documents are attached.
Administer the job packet process, from collection to preparing packets for final review and submission for customer invoicing.
Research and collaborate with the regional operations team to understand customer needs and expectations, identify process improvements, and aid in delivering high-quality service.
Record and enter monthly lumber and material inventory with operations.
Maintain annual vehicle registrations and tags.
Assist operations with vehicle maintenance requests.
Assist AP with receiving purchase orders and reconciling vendor statements.
Assist operations with DOT compliance.
Maintain accounts receivable customer files and records.
Assist with month-end closing responsibilities and comply with deadlines.
Maintain and organize all pertinent records for long-term archival.
Obtain vendor quotes, qualify and select vendors, create Purchase Orders, and perform confirmation after delivery.
Ensure correct coding for project-related expenses.
Coordinate the on-boarding and off-boarding process of new/separating employees with Corporate HR and the site Project Manager.
Assist with ordering job site office, janitorial, and kitchen supplies.
Perform general clerical duties including copying, scanning, and filing.
Provide backup for incoming phone calls and assisting walk-in customers.
Coordinate with the Uniform vendor and employees for ordering and updates.
Assist with special events such as team building and meetings.
Perform other tasks as assigned.
Perform local limited travel between facilities or for company business as required.