Accounting Services Center Accounting Administrator

Archdiocese of Chicago•Chicago, IL

9d•$23 - $29•Hybrid

About The Position

The Accounting Service Center Accounting Administrator (ASCAA) is responsible for providing bookkeeping and full accounting cycle functions to a portfolio of parishes and or schools based on a selected service level agreement. The work is performed as part of a larger team and may be performed on site at the location(s) or a hybrid of in office or remote. Completion of the posting the monthly accounting activity and reconciliations will allow for the production of standardized reports. The ASCAA will provide reports and guidance around financial health of parish and school operations and assists with preparing materials for Finance council meetings. Perform other responsibilities as assigned by ASC Accountant.

Requirements

Minimum of Associate’s degree in Business or related discipline, e.g. Accounting, Finance, preferred.
Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Basic knowledge of accounting practices and regulations, and federal, state and city laws.
Strong demonstrated knowledge in QuickBooks and Microsoft Office.
Excellent organizational and time management competencies.
Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
Ability to work in team environment and has a “Service Mindset” when working with others.
Able to identify issues and propose recommendations/solutions.
Can be entrusted with highly confidential information.
Strong drive to achieve results.
Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes or frequently with little notice.

Nice To Haves

Bachelors in Accounting or Business related discipline.

Responsibilities

Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
Processes cash receipts, records/posts deposits
Posts wire transfers, ACH and credit card transactions
Posts payroll journal entries
Assists with monthly, quarterly and annual journal entries
Support reconciling non-operating checking and saving accounts monthly
Support monthly reconciliations of balance sheet accounts
Maintain tax information for vendors, and send out required tax forms within the required deadlines
Work with the Accountant / Supervisor to report Open Items to, Pastor, Principal, and appropriate key members on a regular basis
Assists with preparing materials for Finance council meetings
Provides reports and guidance around financial health of parish and school operations
Provides support as necessary for processing payroll utilizing UKG Payroll system
Participate in ASC meetings, including preparing for meetings and implementing initiatives at the parishes and schools assigned
Ensures proper internal controls are in place and followed
Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations
Utilizes Archdiocesan Best Practices
Perform other responsibilities as assigned by ASC Accountant / Supervisor