Accounting Administrator-Accounts Payable-Coppell,TX

MEI Rigging & Crating LLC•Coppell, TX

1d•Onsite

About The Position

The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently. Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Administration Supervisor or Operations Manager.

Requirements

High school diploma (or G.E.D)
Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper) experience
Good to excellent level of working knowledge of Microsoft Office suite to include Word, Outlook, and Power Point
Embraces our Values, Vision, Mission and Company Culture
Excellent communication skills with a spirit of customer service
Ability to maintain a high level of accuracy in preparing and entering information
Strong computer skills
High level of confidentiality -safeguarding vendor and customer information
Strong organizational and prioritizing skills
Excel and data entry skills
Excellent written and oral communication and interpersonal skills with internal and external stakeholders
Organizational, detail oriented and multi-tasking skills
Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor
Must be able to work in a high functioning team environment.
Display the highest levels of honesty, integrity, and professionalism.
Take pride in your work and in the company.
Communicate openly and strive for peak performance in daily tasks.
Know and deliver the quality service MEI’s customers have come to expect.

Nice To Haves

Minimum of two (2) years recent experience with accounting software (such as D365) is preferred

Responsibilities

Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance
Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements.
Performing reconciliation and retention of company and employee credit card transactions and documentation per processes.
Entry into accounting systems for item receipts of purchased materials and services.
Communicate and follow up with vendors on discrepancies.
Creating purchase requisitions at the request of Regional Office Management for job related materials and services.
Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed.
Obtain vendor quotes, qualify & select vendor, create the Purchase Order and perform confirmation after delivery of PO ensuring minimum vendor qualifications are meet, i.e. Certificates of Insurance.
Match invoices to the receipt register and verify that the attached packing slip and PO also match.
Track and resolve open Purchase Orders.
Complying with Purchasing Policies, Processes and Procedures.
Maintain accounts receivable customer files and records.
Proper processing and delivery of customer invoices including retention of customer job file and invoice per process.
Assist with month end closing responsibilities and comply with deadlines.
Review AR aging to ensure compliance and initiate collection efforts.
Handling of cash receipts per policy including Merchant processing of AR credit cards.
Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry.
Assist with other ordering of office, janitorial, and kitchen supplies, utilizing company purchasing processes.
Assist with receiving and transferring incoming calls.
General clerical duties including coping, scanning, and filing of vendor and customer records.
Other tasks as assigned.