Accounts Payable Administrator

Middlesex College•Edison, NJ

About The Position

The Accounts Payable Administrator supports the increasing complexity of AP operations and strengthens internal controls, efficiency, and oversight within the function.

Requirements

Associate degree
Three (3) years of accounts payable experience
Strong computer skills with knowledge of Microsoft Office
Strong accounting, analytical, and organizational skills, accounting skills
Excellent written, verbal, and interpersonal skills
Ability to interact professionally with all employees, vendors, and the public
Advanced technical proficiency with financial systems and automation tools, including experience supporting system implementation, configuration, and process optimization

Nice To Haves

Bachelor's degree
Proficiency with Word and Excel
Knowledge of Colleague and Microsoft Office

Responsibilities

Administers the Accounts Payable automation system, including vendor setup, workflow configuration, and user access, while leading implementation, testing, and ongoing system support, and evaluating process improvements to enhance efficiency and effectiveness of Accounts Payable operations.
Oversees and performs reconciliation of vendor accounts and monthly statements, investigating and resolving discrepancies between vendor statements, purchase orders, receiving documentation, and internal financial records to ensure accuracy and proper recording of transactions.
Administers and processes vendor and employee payments, including electronic payments, ACH transactions, and check disbursements, ensuring accuracy and compliance with College policies.
Prepares and records journal entries related to accounts payable activity and ensures proper financial coding and documentation within the accounting system.
Coordinates audit support activities, preparing documentation, transaction reports, and explanations related to Accounts Payable transactions.
Serves as a senior operational resource and key support to the Manager of Accounting Services, assisting with workflow coordination and day-to-day oversight of Accounts Payable activities.
Performs other duties as assigned.