Accounting & Admin Coordinator
About The Position
Best Cheer Stone (BCS) is a growing stone and cabinet distribution company seeking a reliable and detail-oriented Accounting & Office Coordinator to join their team in Houston, TX. This hybrid role is responsible for overseeing Accounts Receivable (AR) operations, managing office/warehouse administrative tasks, and supporting general HR/payroll logistics. The ideal candidate possesses strong organizational skills, proficiency in accounting software (QuickBooks/ERP), and excellent communication skills to handle client account follow-ups professionally. This position will require training in their Farmers Branch location but will require relocation or residence in Houston for the duration of the role. Timelines will be disclosed during the interview process.
Requirements
- Proficiency in accounting software (QuickBooks/ERP)
- Strong organizational skills
- Excellent communication skills
Responsibilities
- Generate and distribute monthly/bi-weekly customer account statements on a strict schedule.
- Review aging reports and proactively contact customers via phone and email regarding outstanding balances and overdue invoices.
- Receive, record, and process incoming payments (checks, ACH, credit cards) in the system.
- Maintain accurate customer billing files, payment records, and account reconciliations.
- Resolve billing discrepancies, missing invoices, or payment shortfalls in a courteous, professional manner.
- Order and track inventory for office supplies and warehouse consumables (e.g., stretch wrap, strapping materials, packing tape, safety gear).
- Request, collect, and maintain up-to-date Certificates of Insurance (COI) from vendors, trucking companies, and third-party contractors.
- Coordinate with facility vendors for trash collection, pest control, IT/internet repairs, and general building maintenance.
- Maintain registration, insurance, and maintenance records for warehouse vehicles and equipment (forklifts/cranes).
- Collect and review weekly timecard records for warehouse personnel, verifying regular hours and overtime.
- Liaise with staffing agencies to track temporary worker hours and reconcile weekly vendor billing invoices.
- Assist with onboarding paperwork for new hires (W-4, I-9, direct deposit enrollment).
- Organize and maintain confidential employee and company compliance files.
Benefits
- 401(k) with 3% Company Match
- Comprehensive Medical, Dental, and Vision plans
- 10 days of PTO in the first year
- Paid Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
