Accountant

Aston Carter•Scotts Valley, CA

4d•$43 - $47•Hybrid

About The Position

Join a technology-driven consulting and testing organization that supports the medical device industry as an Accountant and Administration Manager. In this role, you oversee full-cycle accounting operations while providing administrative and sales support to ensure accurate financial reporting, efficient project tracking, and smooth business operations. You work closely with project teams, leadership, and external partners to manage invoices, taxes, purchasing, and compliance-related documentation.

Requirements

3-5+ years of accounting experience, including full-cycle accounts payable and accounts receivable.
2+ years of administrative experience supporting business operations or sales teams.
Bachelor’s degree in Accounting, Finance, or Business.
Proficiency in QuickBooks for invoice creation, management, and general ledger activities.
Strong knowledge of general ledger accounting, reconciliations, and month-end reporting.
Experience with fixed asset accounting and related reporting.
Hands-on experience with sales tax filing and compliance.
Proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions.
Ability to manage collections and resolve invoice issues in a professional and timely manner.
Strong attention to detail and accuracy in financial and administrative tasks.
Ability to manage multiple responsibilities, including accounting, purchasing, and administrative support.

Nice To Haves

Experience handling invoice reconciliation, invoice matching, and invoice issue resolution.
Background in managing both accounts payable and accounts receivable functions.
Familiarity with preparing documentation for tax consultants and regulatory filings.
Ability to prepare reports for business license renewals, business property statements, insurance renewals, and state registration renewals.
Strong organizational skills and the ability to track open projects and purchase orders.
Comfort working in a technology-focused environment supporting the medical device industry.
Effective communication and collaboration skills when working with project teams and external partners.

Responsibilities

Manage full-cycle invoice processing, including invoice creation, entry, reconciliation, and payment processing.
Create and manage invoices within QuickBooks, ensuring accuracy and timely billing.
Handle intercompany allocations and ensure proper recording in the general ledger.
Perform fixed asset accounting, including tracking, capitalization, and depreciation.
Oversee collections activities to ensure timely receipt of payments from customers.
Prepare and file sales tax returns accurately and on time.
Gather and organize supporting documentation for external tax consultants.
Prepare and deliver month-end reporting, including reconciliations and financial summaries.
Manage and track open projects, ensuring accurate and up-to-date project records.
Review project entries for completeness and accuracy.
Collaborate with project teams to determine invoicing needs and ensure appropriate billing for services.
Prepare reports and documentation needed for business license renewals, business property statements, insurance renewals, and state registration renewals.
Create, manage, and track purchase orders to support purchasing activities.
Support administrative functions related to sales and operations, ensuring efficient coordination between finance and project teams.