Accountant

ConTeras Industrial Group•La Porte, TX

5d•$70,000 - $80,000•Onsite

About The Position

The Accountant owns the accounts receivable cycle, from setting up new jobs to billing, collections, and cash receipts. The role also provides backup for payroll and accounts payable to help keep the finance team running smoothly when others are out. The position is full-time and exempt, based on-site in La Porte, Texas, and reports to the Controller. Responsibilities include setting up jobs and customer accounts in the accounting system; reviewing contracts and billing requirements; maintaining customer records; preparing invoices and processing change orders and retainage; coordinating billings with project managers; managing collections and lien documentation; recording cash receipts and reconciling deposits; preparing AR reports and supporting month-end close, audits, and WIP schedules. The Accountant also backs up payroll and accounts payable as needed. The role requires an associate's or bachelor's degree in accounting or finance, or equivalent experience, and at least three years of experience in accounts receivable, billing, and collections. Candidates should have working knowledge of payroll and accounts payable, strong Excel skills, and experience with an ERP or accounting system. Construction or project-based accounting experience is preferred.

Requirements

Associate's or bachelor's degree in accounting or finance, or equivalent experience.
At least 3 years of experience in accounts receivable, billing, and collections.
Working knowledge of payroll and accounts payable processes.
Strong Excel skills, including VLOOKUPs, pivot tables, and reconciliations.
Experience with an ERP or accounting system.
Close attention to detail and accuracy.
Clear, professional communication with customers, vendors, and project managers.
Persistence and tact in collections.
Strong organization and ability to meet recurring deadlines.
Discretion with confidential payroll and financial information.
Ability to work as a team player and step into other roles when needed.

Nice To Haves

Construction or project-based accounting experience, including progress billing, retainage, and job costing.
Familiarity with certified payroll and multi-state payroll.
Knowledge of mechanic's lien laws and lien waiver processes.

Responsibilities

Set up jobs and customer accounts in the accounting system, including contract values, billing terms, cost codes, and retainage.
Review contracts, purchase orders, and change orders to confirm billing requirements before work begins.
Maintain customer master data, tax status, and insurance and lien documentation.
Prepare and issue accurate, timely progress, time-and-material, and fixed-fee invoices.
Process change orders and retainage billings and reconcile billed-to-date amounts against contract values.
Coordinate with project managers to confirm percent complete and billable work for each billing cycle.
Monitor AR aging and follow up on past-due accounts by phone and email.
Resolve billing disputes and short payments with customers and project teams.
Track and manage lien waivers and preliminary notices where required.
Recommend accounts for escalation, payment plans, or write-off.
Record and apply daily cash receipts, including checks, ACH, wires, and credit cards.
Prepare bank deposits and reconcile receipts to bank activity.
Investigate and resolve unapplied cash and customer credits.
Reconcile the AR subledger to the general ledger each month.
Prepare AR aging, billing, and collections reports for management.
Support month-end close, audits, and over/under billing (WIP) schedules.
Back up payroll administration, including reviewing timesheets, processing deductions, handling certified payroll where applicable, responding to routine employee questions, and maintaining confidentiality.
Back up accounts payable by entering and coding vendor invoices, matching invoices to purchase orders and receiving, obtaining approvals, preparing check runs and ACH payments, processing vendor lien waivers and W-9s, responding to vendor inquiries, and reconciling vendor statements.