Accountant 1 - 3

State of Louisiana•Baton Rouge, LA

1d•Onsite

About The Position

The Louisiana Used Motor Vehicle Commission is created for the purpose of developing and advancing the independent used motor vehicle industry, promoting and stimulating its businesses, and encouraging fair business practices to strive for fair competition. Further, the commission understands its role in representing the consumers of used motor vehicles and seeks to protect their interests by strengthening the relationship between dealers and consumers, assisting in dispute resolution, maintaining education programs to promote industry standards, and assisting the office of motor vehicles in the enforcement of its laws related to used motor vehicle transactions. The Accountant 1-3 position assists with ensuring that revenues in the form of licensing fees, as well as other revenues, are received and expenditures are made in accordance with the laws, regulations, and policies that govern the agency. This position applies accounting principles and practices to achieve professional-level accounting duties under the supervision of the Accountant Supervisor. Responsible for the preparation of the initial entry of banking transactions. Provides financial institutions with confirmation of accounts payable instruments. Initial contact for contract IT provider, as well as other agency equipment and services. The accountant 1-3 is responsible for adjusting journal entries monthly and maintaining the depreciation schedule. Routinely obtains and reviews documents from vendors’ online sites for processing by other accounting employees. Assists in the preparation of payroll and payroll-related documents. Participates in onboarding new staff members as it relates to benefits. Responsible for the preparation of contract documents for approval by the Accountant Supervisor and the Executive Director. Responsible for presenting financial reports in the absence of the Account Supervisor.

Requirements

Three years of experience in accounting, auditing, financial operations, payroll, or banking; OR Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR A bachelor’s degree with twenty-four semester hours in accounting; OR A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics; OR An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR Possession of a Certified Public Accountant (CPA) license.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

Preparation of the initial entry of banking transactions.
Provides financial institutions with confirmation of accounts payable instruments.
Initial contact for contract IT provider, as well as other agency equipment and services.
Adjusting journal entries monthly and maintaining the depreciation schedule.
Obtains and reviews documents from vendors’ online sites for processing by other accounting employees.
Assists in the preparation of payroll and payroll-related documents.
Participates in onboarding new staff members as it relates to benefits.
Preparation of contract documents for approval by the Accountant Supervisor and the Executive Director.
Presenting financial reports in the absence of the Account Supervisor.
Prepares electronic funds transfers for release by Accountant Supervisor 2 and records transactions in the accounting program.
Updates the banking automated fraud detection system promptly before the release of accounts payable instruments.
Prepares and maintains asset depreciation schedule throughout the year in preparation for annual fiscal audit.
Coordinates and participates in annual physical audit of assets and provides appropriate reports to the Accountant Supervisor 2.
Investigates, coordinates, and ascertains completion of maintenance on agency equipment and services.
Assist in the preparation of agency contracts and maintenance of the agency schedule to renew contracts in a timely manner.
Disseminates to staff and maintains records of approved Accounting Department policies and procedures.