Accountant

State of Indiana•Indianapolis, IN

About The Position

The Travel Accountant supports the Employee Payments section within FSSA Administrative Services. The role assists state travelers, reviews out-of-state travel authorizations, and serves as the agency approver for travel requests, recommending solutions or corrections when requests are denied. It helps ensure hotels, flights, and conference registrations are paid before travel and coordinates required approvals with the Indiana Department of Administration (IDOA). The position works with employees and executive staff to resolve travel issues. The role audits travel expense reports for policy compliance, tracks and audits travel credit card receipts, reconciles monthly PeopleSoft travel card transactions, and prepares them for Accounts Payable. It also supports the agency fuel card program by managing approved drivers, monitoring fraud alerts, and issuing new or replacement cards. The position may be used in a supervisory capacity based on agency needs; other duties may be assigned. The salary traditionally starts at $42,900 and may be commensurate with education and work experience. A high school diploma is required; a college degree is not. Essential functions must be performed with or without reasonable accommodation.

Requirements

High school diploma.
Strong proficiency in MS Excel for tracking, reconciling, and analyzing travel-related data.
Working knowledge of the PeopleSoft Financials Travel & Expense module.
Basic math skills to verify calculations and totals and remove tax amounts accurately.
Exceptional attention to detail and ability to comply with IDOA state travel policies and auditing standards.
Strong written and verbal communication skills.
Ability to interpret and apply state policies, procedures, and travel-related regulations.
Solid organizational skills to manage multiple requests, documentation, and deadlines.
Problem-solving skills to research and correct expense-report or chartfield-coding errors.
Customer-service orientation.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Review travel authorization requests for compliance with policy and required documentation.
Verify employee travel expense reports for accuracy, allowable costs, and proper receipts under applicable SBA circulars and IDOA Travel guidelines.
Audit agency credit card transactions for inappropriate tax charges and compliance with state spending guidelines.
Communicate with travelers to resolve discrepancies, missing documents, and reimbursement questions.
Coordinate approvals and payment processing with IDOA and the State Comptroller’s Accounts Payable Department.
Assist new employees with travel-system setup and guidance on entering their first expense reports.
Monitor pending reimbursements to support timely processing and prevent financial burden on employees.
Work with agency accountants to correct budget coding and resolve payment errors.
Maintain organized records of travel requests, documentation, and receipts for audit readiness.
Provide customer service and guidance to staff about travel rules, hotel payments, and state procedures.
Track and audit travel credit card receipts, reconcile monthly PeopleSoft travel card transactions, and prepare transactions for payment.
Support the agency fuel card program by managing approved drivers, monitoring fraud alerts, and issuing new or replacement cards.

Benefits

Medical plans with prescription coverage, vision insurance, and dental insurance.
Wellness Rewards Program with gift card rewards for completed activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Paid New Parent Leave and paid Childbirth Recovery Leave for eligible mothers.
Paid community service leave.
Combined paid vacation, personal, and sick leave.
Paid holidays.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Public Service Loan Forgiveness qualified employer.
Free parking for most positions.
Free LinkedIn Learning access.