Accountant 1, 2, 3, or 4 (Administration)

State of Louisiana•Baton Rouge, LA

2d•Onsite

About The Position

The Office of Administration (OAD) supports the effective operation of the Department by managing accounting, budget control, procurement, contract management, strategic planning and personnel management. The Office ensures fiscal responsibility, workforce development, regulatory compliance and modernization of administrative systems to enhance operational efficiency and transparency. The Accountant 1, 2, 3, or 4 is responsible for auditing and reviewing the State Liability Travel Card Program and the State LaCarte and CBA Programs, as well as preparing monthly, quarterly, and annual reports used to analyze program activities and ensure operations are functioning appropriately. This position requires a complete and thorough understanding of the LaGov ERP System, as well as the State’s and Department’s procurement policies and procedures. Located within the Fiscal Division of the Office of Administration and domiciled in Baton Rouge, LA, the position reports to the Accountant Manager 2 and performs critical fiscal oversight and compliance functions to support the effective administration of these programs.

Requirements

Three years of experience in accounting, auditing, financial operations, payroll, or banking; OR Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR A bachelor’s degree with twenty-four semester hours in accounting; OR A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics; OR An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR Possession of a Certified Public Accountant (CPA) license.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

Complete and thorough understanding of the LaGov ERP System
Understanding of the State’s and Department’s procurement policies and procedures

Responsibilities

Audits the Travel Card and LaCarte Card Statements to the documentation provided by the cardholder on a monthly basis to ensure accuracy and compliance.
Processes monthly Journal Vouchers (FV50) in the LaGov system to correct various billing and coding errors.
Performs various functions in Bank of America's WORKS web application to process the monthly payment batches for the LaGov payment interface.
Runs various fraud and trend related reports in VISA INTELLILINK on a monthly basis to eliminate or reduce the potential misuse of funds.
Serves as the Department's Sections primary Travel Account Approver.
Audits documentation used for reimbursement or payments of all travel related expenditure for accuracy and compliancy.
Reviews claims documentation to ensure that there is sufficient documentation to support the claim amount request and proper approvals were obtained prior to departure.
Reviews and approves vendor payments in the LaGov ERP system.
Retrieves raw data on a monthly basis from the LaGov Data Warehouse Module Escheat Report and downloading it into Microsoft Excel.
Assists with the year-end accounts payable close process as defined by LaGov.
Attends conferences, training, workshops, seminars, and meetings pertinent to travel.
Other duties as assigned.