Accountant

Aston Carter•Fremont, CA

4d•$75,000 - $95,000•Onsite

About The Position

Join a certified precision sheet metal manufacturer that serves the electronics, medical, aerospace, food, and semiconductor industries as a Staff Accountant. In this role, you take full ownership of all transactional accounting activities, including accounts payable, accounts receivable, and payroll processing. You ensure accurate, timely, and compliant financial transactions while supporting internal teams and building strong relationships with external partners and customers.

Requirements

5+ years of experience as a Junior Accountant, Staff Accountant, or Accountant in a transactional accounting role.
Prior experience working in a manufacturing environment.
Strong hands-on experience with accounts payable and accounts receivable, including full-cycle processing.
Proficiency in payroll processing, including use of payroll software such as Paylocity.
Solid understanding of general ledger accounting and reconciliation processes.
Demonstrated experience with invoicing, invoice entry, invoice reconciliation, and invoice matching.
Experience with collections, including credit and customer service aspects of collections.
Proficiency with bank reconciliations and related accounting tasks.
Advanced Microsoft Excel skills, including pivot tables and VLOOKUP functions.
Bachelor’s degree in Accounting.
Knowledge of wage and hour laws and their application to payroll.
Strong attention to detail and accuracy in financial data entry and documentation.
Ability to manage multiple responsibilities across accounts payable, accounts receivable, and payroll independently.
Effective communication skills for interacting with vendors, customers, and internal teams.

Nice To Haves

Experience using Sage accounting software.
Experience with Paylocity payroll software or similar payroll systems.
Familiarity with accounts payable/receivable best practices in a manufacturing setting.
Ability to build and maintain positive relationships with internal sales and operations teams.
Customer service mindset when working with external customers and vendors.
Strong organizational skills to maintain thorough and accurate financial records.
Ability to analyze days sales outstanding (DSO) and support continuous improvement in receivables management.
Comfort working with progress billing, customer returns, credit memos, and account adjustments.

Responsibilities

Perform daily accounts payable functions, including receiving vendor bills, confirming accuracy, coding invoices, entering payables, and processing payments.
Manage full-cycle accounts payable from invoice receipt through data entry, payment processing, check preparation, and vendor record maintenance.
Review all invoices for appropriate documentation and approvals prior to payment in accordance with company policies.
Perform three-way matching of vendor invoices, purchase orders, and receiving documents to verify accuracy before processing payments.
Prioritize invoices based on cash discount opportunities and payment terms to optimize cash flow.
Process check requests and ensure proper documentation and authorization.
Audit and process credit card bills, ensuring accuracy and appropriate coding.
Match invoices to checks, obtain required signatures, and distribute checks in a timely manner.
Maintain and update 1099 vendor tax form information and ensure accurate records.
Respond promptly and professionally to vendor inquiries and resolve issues.
Reconcile vendor statements, research discrepancies, and correct errors as needed.
Assist with month-end close by preparing journal entries and performing reconciliations related to accounts payable.
Maintain thorough and accurate accounts payable files and documentation in line with company policy and accepted accounting practices.
Perform daily accounts receivable functions, including generating customer bills, confirming accuracy, coding, and recording transactions.
Manage full-cycle accounts receivable from sales order and delivery through billing, posting to customer accounts, and receiving and applying customer payments.
Build positive working relationships with internal sales and operations teams and with external customers.
Ensure invoices and cash application activities are processed accurately and on time.
Process new customer credit applications in alignment with credit guidelines and company standards.
Manage progress billing, including control, invoicing, and reporting.
Post customer payments to accounts accurately and promptly.
Make collection calls and correspond with customers regarding past-due balances.
Provide customer service related to collection issues, process customer refunds, review and process account adjustments, and resolve discrepancies and short payments.
Monitor and maintain assigned customer accounts, including customer calls, account adjustments, small balance write-offs, reconciliations, and processing credit memos.
Prepare and reconcile customer statements, process customer returns, and issue related invoices.
Maintain thorough and accurate accounts receivable documentation in accordance with company policy and accepted accounting practices.
Support month-end close activities for accounts receivable, including journal entries, analysis of days sales outstanding (DSO), and accounts receivable reconciliations.
Process payroll for all employees using Paylocity, ensuring accurate and timely bi-weekly payrolls for hourly and salaried staff.
Enter new hires, employee changes, and voluntary deductions into the payroll system accurately.
Process manual checks for terminations, corrections, and other payroll discrepancies as needed.
Review computed wages, identify and correct errors, and ensure the accuracy of earnings and deductions.
Ensure all payroll changes are processed correctly and reflected in the payroll system.
Prepare and process garnishments in compliance with applicable regulations.
Review non-exempt employees’ electronic time and attendance records for compliance with company policy and regulatory requirements.
Calculate new hire pay, termination pay, and adjustments to regular pay as required.
Maintain accurate payroll records and employee files, including manual check logs and payroll account reconciliations.
Process stop payments and payroll adjustments when necessary.
Administer garnishments, deductions, and vacation/sick accruals, ensuring proper tracking and reporting.
Calculate bonuses as requested and ensure proper inclusion in payroll.
Ensure accurate computation, withholding, and deduction of taxes and other required items in accordance with wage and hour laws.
Manage the 401(k) plan by ensuring accurate and timely contributions to the plan administrator.
Prepare payroll-related reports, management reports, journal entries, workers’ compensation reports, and reconcile quarterly payroll taxes.
Support general ledger activities and bank reconciliations related to accounts payable, accounts receivable, and payroll as needed.