Accountant Trainee

State of Maryland • Baltimore City, MD

11d • Onsite

About The Position

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Requirements

• A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.
• None

Nice To Haves

• Experience with Microsoft Excel, or similar spreadsheet software. This includes creating spreadsheets, utilizing Excel for various tasks, and working with it for financial purposes.
• Experience applying Government accounting principles and regulations, as well as Maryland state financial policies and procedures.
• Fluent in spoken and written English.
• Effectively and respectfully communicate with diverse populations, providing services to individuals with different beliefs, behaviors, and interpersonal styles in confinement or community settings.
• Professional working fluency in Spanish, Mandarin, Korean, or any other language is a plus.

Responsibilities

• Maintains, analyzes, and adjusts account balances: Responsible for the following accounting functions: daily/monthly credit card payments application to invoices & reconciliation; recording cash receipts, logging mailed-in checks and reconciling with deposit slips, investigating and clearing cash receipts and charge backs made by the State Treasurer’s Office; investigating and reconciling clearing accounts with necessary adjustment JEs. Preparation and releasing of daily journal entries as may be assigned.
• Provides budget management support: Responsible for updating expenditure tabs on the projection file on a daily/monthly basis for ITCD to support the Fiscal Officer. Duties include: extracting necessary reports for budget preparation once available and save them on the shared drive; reviewing and updating budget expenditure tabs daily/monthly and inform supervisor or the fiscal officer for coding errors and necessary adjustments; reviewing daily and/or monthly the expenditure tabs and/or encumbrance reports to detect errors and notify the supervisor or the fiscal officer for any appropriate and necessary adjustments. Assist the department during year end closing and budget submission activities as may be assigned.
• Prepares detailed accounting analysis and investigates any accounting related issues such as invoices, chargebacks, past incorrect JEs that may possibly affect clearing accounts, revenues, and expenditures as requested by her supervisor and/or senior management of accounting unit.
• May be asked to assist supervisor and/or the fiscal officer to communicate with IT department, A/P, procurement associates and STO’s office for further investigation of accounting related issues.
• Participates in the year end closing and budget submission exercise of the Department’s fiscal operations by providing, at the direction of the supervisor, and/or senior staff, preparation and analysis of actual expenditures.
• May also assist in the formulation and implementation of corrective action plans precipitated by projection exceptions.
• Prepares the periodic request for expenditure reclassification and adjustment journal entries as may be requested or assigned.

Benefits

• health insurance
• dental
• vision plans offered at a low cost
• six (6) personnel days annually (prorated based on start date)
• ten (10) days of accumulated annual leave per year
• fifteen (15) days of accumulated sick leave per year
• up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• at least twelve (12) holidays per year
• State employees earn credit towards a retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level