ACCOUNTANT SUPERVISOR II - SES - 64060983

State of Florida • MARIANNA, FL

1d • $50,000 - $57,500 • Onsite

About The Position

This is a financial supervisory position performing significant responsibilities for the Business Office and Front Desk staff under the direct supervision of the Business Manager. Will lead and develop an internal team to support the following areas: finance, purchasing, contract administration, and front desk clinical operations. Analyzes all internal processes and plans or implements procedural and policy changes to improve operations.

Assists the Business Manager in completing annual financial reports in an accurate and timely manner, monitor and balance the OCA cash balance report and attends monthly budget meetings. Assist in collecting data needed to complete annual financial reports; ensures all OCA’s are fully spent and balanced within appropriate timelines; serves as a Contract Manager for Jackson County Health Department to include the preparation and monitoring of all contracts for goods and services through the authorized contract routing and monitoring process. Will work with Business Manager to ensure the integrity of such agreements is within the scope of FDOH policy and procedure. Assist with preparation of monthly budget reports utilized in monthly budget meetings, evaluate expenditures of all program areas of the health department ensuring all documentation that supports the figures contained in the report, such as invoices and receipts, is maintained for auditing purposes.

Responsible for the oversight of the Jackson County Health Department accounts receivable and accounts payable sections. Assists with implementation of the My Florida Market Place system to ensure accountability in purchasing of goods and services on behalf of the CHD. Responsible for paying invoices with a state purchasing card, matching invoices with purchase orders, closely examining and analyzing all data for accuracy. Serves as Accountholder in The Works and ensures payment is approved timely and accurately. Responsible for monitoring PALM and ensuring all cash transmittals are keyed accurately and timely. Serves as a back-up for processing MFMP invoice reconciliations (IR), journal transfers and Cherwell payments.

Responsible for oversight of all front desk operations; serves as a Deputy Registrar for Vital Statistics in issuing birth and death certificates and attends monthly CDR conference calls; serves as back-up as CHD HMS System Administrator and will work closely with FDOH-Bay billing staff to resolve any identified issues and monitoring aged receivables reports. Responsible for updating fee schedules in HMS by working closely with Business Manager and Director of Nursing finalizing annual fee schedule. Also works closely with local IT ensuring all HMS users, labs, fee schedules are up-to-date and accurate; monitors HMS system releases informing users of upcoming updates and serves as admin role for Change Healthcare and other insurance portals. Will serve as a backup to all front desk operations to ensure proper coverage is available at all times during working/clinical service hours.

All other duties as assigned.

Requirements

• Verifiable supervisory experience.
• Verifiable Accounts Payable and Receivable, Billing and Purchasing experience.
• Verifiable experience in budget development, monitoring and management.
• Knowledge of or the ability to learn FIRS, FLAIR, AOD, HMS, FLMMIS, Peoples First.
• Knowledge of accounting principles, practices, and procedures.
• Ability to supervise people.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to prepare and maintain a variety of accounting records.
• Ability to solve problems and make decisions.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Verifiable AOD (Ariba on Demand) experience.
• At least three years of verifiable Financial Information System (FIS) and Financial Information Reporting System (FIRS) experience.

Responsibilities

• Supervising staff, including communicating with, motivating, training, and evaluating employees.
• Planning and directing employees' work.
• Hiring, transferring, suspending, laying off, recalling, promoting, discharging, assigning, rewarding, or disciplining subordinate employees or effectively recommending such action.
• Developing performance expectations, meeting with staff regularly to discuss performance, completing performance reviews, maintaining vacation and work schedules, ensuring proper coverage, and completing timesheets.
• Ensuring all staff complete required training and are offered additional training as needed.
• Leading and developing an internal team to support finance, purchasing, contract administration, and front desk clinical operations.
• Analyzing internal processes and planning or implementing procedural and policy changes to improve operations.
• Assisting the Business Manager in completing annual financial reports.
• Monitoring and balancing the OCA cash balance report.
• Attending monthly budget meetings.
• Collecting data needed to complete annual financial reports.
• Ensuring all OCAs are fully spent and balanced within appropriate timelines.
• Serving as a Contract Manager for Jackson County Health Department, including preparation and monitoring of all contracts for goods and services.
• Working with Business Manager to ensure the integrity of agreements within FDOH policy and procedure.
• Assisting with the preparation of monthly budget reports.
• Evaluating expenditures of all program areas of the health department.
• Ensuring all documentation supporting financial reports (invoices, receipts) is maintained for auditing purposes.
• Overseeing the Jackson County Health Department accounts receivable and accounts payable sections.
• Assisting with the implementation of the My Florida Market Place system.
• Paying invoices with a state purchasing card, matching invoices with purchase orders, and examining and analyzing data for accuracy.
• Serving as Accountholder in The Works and ensuring timely and accurate payment approval.
• Monitoring PALM and ensuring accurate and timely keying of all cash transmittals.
• Serving as a back-up for processing MFMP invoice reconciliations (IR), journal transfers, and Cherwell payments.
• Overseeing all front desk operations.
• Serving as a Deputy Registrar for Vital Statistics in issuing birth and death certificates.
• Attending monthly CDR conference calls.
• Serving as back-up as CHD HMS System Administrator.
• Working closely with FDOH-Bay billing staff to resolve identified issues.
• Monitoring aged receivables reports.
• Updating fee schedules in HMS.
• Working closely with local IT to ensure HMS users, labs, and fee schedules are up-to-date and accurate.
• Monitoring HMS system releases and informing users of upcoming updates.
• Serving as admin role for Change Healthcare and other insurance portals.
• Serving as a backup to all front desk operations to ensure proper coverage.
• Performing other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed