Accountant/Payroll

Cumberland School Department•Cumberland, RI

16h•Onsite

About The Position

This role involves a variety of accounting and payroll functions. Key responsibilities include reconciling cash accounts, processing payroll, preparing payroll reports (941s, W-2s), and managing records for various programs such as the lunch program, flexible spending accounts, and grants. The position also handles preschool tuition billing, accounts receivable, and assists with fiscal year-end processes, fixed asset inventories, and the annual audit. The accountant/payroll specialist will ensure compliance with state-mandated uniform chart of accounts and perform other duties as assigned by the Finance Director and/or Superintendent of Schools.

Requirements

Proficiency in reconciling cash accounts to bank statements and accounting records.
Experience in processing payroll.
Ability to process quarterly and annual payroll reports (941s, W-2s).
Experience maintaining records for programs like lunch programs and flexible spending accounts.
Ability to approve claims, verify student enrollments, and verify bank records.
Experience reviewing and approving free and reduced food service applications.
Experience managing tuition billing and accounts receivable.
Experience with RI Medicaid Administrative Activity Claim and TIAA/CREF reimbursement filing.
Ability to perform retirement reconciliation.
Experience with fiscal year-end General Ledger and Payroll database rollover.
Experience assisting with Fixed Asset Inventories and inspections.
Knowledge of Purchasing, Accounts payable, Payroll, and Human Resources functions.
Experience assisting with annual year-end audits and providing documentation to auditors.
Understanding of state-mandated uniform chart of accounts (UCOA).
Ability to perform other duties as assigned.

Responsibilities

Reconcile all cash accounts to bank statements and accounting records.
Process payroll as necessary and assist the payroll clerk with all functions.
Process quarterly and annual payroll reports, including 941 and W-2s.
Maintain records of the lunch program.
Approve claims, verify student enrollments, verify bank records, and conduct onsite audits for the lunch program.
Review and approve all free and reduced food service applications.
Review and submit information for the Fresh Fruits and Vegetable Grant claim.
Manage all Preschool tuition billing and accounts receivable functions.
Maintain records and balance activity for the Cumberland School Department’s flexible spending account.
Process Quarterly RI Medicaid Administrative Activity Claim.
Process Quarterly TIAA/CREF reimbursement filing at RIDE.
Perform retirement reconciliation from payroll processing to payments submitted to ERSRI.
Assist with fiscal year-end General Ledger and Payroll database rollover.
Assist Finance Director in Fixed Asset Inventories, including maintaining the fixed asset ledger and conducting onsite inspections.
Work with Purchasing, Accounts payable, Payroll, and Human Resources to resolve issues impacting the accounting function.
Assist with the annual year-end audit process and provide documentation, reports, and analyses to the outside auditing firm.
Monitor activity to ensure account codes are in compliance with the state-mandated uniform chart of accounts (UCOA).
Perform other duties as assigned by the Finance Director and/or Superintendent of Schools.