ACCOUNTANT IV - 77000912

State of Florida•Tallahassee, FL

2d•Onsite

About The Position

The Florida Fish and Wildlife Conservation Commission’s Finance and Budget Office is hiring an Accountant IV for the Accounting Services Section. The position’s primary focus is auditing and reconciling expenditures, including reviewing and processing contract invoices and disbursements through MyFloridaMarketPlace (MFMP), FLAIR, and related systems. The employee must complete training and attain proficiency in Florida PALM. The role includes checking invoices and payment records for accuracy, completeness, approvals, authorizations, accounting codes, and supporting documentation; maintaining contract encumbrances and related purchasing information; resolving discrepancies; researching transactions; and responding to inquiries from vendors, agency staff, and other state personnel. The Accountant IV also monitors voucher and payment activity, helps ensure compliance with prompt-payment requirements, identifies recurring processing errors, and recommends improvements and training needs. This is a Career Service position located at 1875 Orange Avenue E., Tallahassee, Florida. Office hours are 8:00 a.m. to 5:00 p.m. Eastern Time, Monday through Friday. The position is not eligible for telework. Employment is contingent on a satisfactory fingerprint-based criminal history check.

Requirements

Three years of experience in accounting or financial management, including one year in financial account management, auditing, or account reconciliation; alternatively, an associate’s degree in accounting, finance, or a related field from an accredited college or university and one year of professional experience in financial account management, auditing, or account reconciliation.
Complete training and attain proficiency in the Florida PALM accounting system.
Knowledge of accounting and auditing principles, methods for reviewing and analyzing financial data, and basic management principles and practices.
Knowledge of the Florida Reference Guide to State Expenditures.
Ability to assess budgetary needs and formulate policies and procedures.
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis; collect, evaluate, and analyze data to develop alternative recommendations; and document work and activities related to improving operational and management practices.
Ability to determine work priorities and ensure assignments are completed properly; communicate effectively verbally and in writing; work independently; solve problems and make decisions; and establish and maintain effective working relationships.
Proficiency with Microsoft Excel, Word, Outlook, and Adobe Acrobat.
Satisfactory fingerprint-based criminal history check in accordance with Chapter 435, Florida Statutes.
Responses to qualifying questions must be verifiable through the skills and experience stated in the profile application and resume.
A cover letter is required and should provide information regarding any gaps in employment.

Responsibilities

Screen contract invoices in MFMP and related systems for accuracy and completeness, determine transaction dates, and identify invoices requiring immediate payment.
Audit invoices for calculations, vendor identification, remittance information, accounting codes, authorizations, approvals, signatures, and supporting documentation.
Review and process disbursements in MFMP and applicable FLAIR systems within five days of receipt in the accounting office.
Apply Florida statutes, Department of Financial Services requirements, Comptroller rules, MFMP processes, and internal procedures when auditing and processing disbursements.
Enter, review, and maintain contract encumbrances in FLAIR and ensure purchasing and payment information is accurately reflected in MFMP.
Process assigned monthly contract invoices and monitor FLAIR encumbrances for necessary adjustments.
Coordinate with Financial Management to process adjustments and resolve discrepancies among MFMP, FLAIR, and accounting records.
Communicate with contract managers about billed services, invoice discrepancies, approvals, and contract deliverables.
Work with General Services staff on new contracts to ensure contract, purchase order, and accounting information is available and correctly maintained in MFMP and FLAIR.
Notify appropriate personnel of vendor-file additions, deletions, and errors, and assist in resolving vendor information discrepancies.
Research and respond to inquiries from vendors, staff, and other state agencies about invoice status, transactions, purchase orders, payments, and FLAIR records.
Use MFMP transaction and invoice data, FLAIR immediate reports, RDS reports, and WebFOCUS MRE reports to research transactions and document reasons for corrections.
Inform the supervisor promptly about potential workflow, approval, encumbrance, vendor, or payment problems identified in MFMP or FLAIR.
Process expenditure corrections for voucher errors using FLAIR transactions 51, 58, and 96, and ensure related MFMP records and supporting documents are consistent.
Back up expenditure moves as needed during periods of backlog.
Monitor daily vouchers and payment activity in MFMP and FLAIR and coordinate with the Voucher Section to confirm DFS receipt and agency prompt-payment compliance.
Review DFS invoice and voucher returns and MFMP payment exceptions, and recommend corrective actions by the third business day for items still pending.
Confirm the status of pending MFMP workflow, invoice, purchasing, and FLAIR issues with FBO staff to support timely responses to DFS.
Identify recurring MFMP and FLAIR processing errors and recommend training or process changes; assist with implementation of process changes.
Review daily disbursement vouchers and associated MFMP invoice and payment documentation for accuracy and required approvals and records before submission to the Voucher Section.
Communicate verbally and in writing with Commission personnel, other state agency employees, vendors, and the public about invoices, disbursement payments, payment status, and related MFMP and FLAIR transactions.
Perform other duties as assigned.

Benefits

Comprehensive health coverage with low deductibles and low monthly out-of-pocket contributions.
Health premiums of $25 for single coverage or $90 for family coverage, biweekly.
No-cost $25,000 life insurance.
Nine paid state holidays and one personal holiday per year.
Annual leave and sick leave accrued at four hours each per biweekly pay period.
Choice of the FRS Pension Plan or FRS Investment Plan.
State university and community college tuition waiver program.
On-the-job training.
Support for family planning, including paid maternity leave, adoption benefits, FMLA, the Family Supportive Work Program, and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons.