ACCOUNTANT IV - 42005982

State of Florida • Kissimmee, FL

4d • $46,000 - $50,000

About The Position

The Florida Department of Agriculture and Consumer Services, Division of Animal Industry, is hiring an Accountant IV to support financial, procurement, client billing, revenue reconciliation, and inventory operations for BADDL. The incumbent backs up accounts payable and accounts receivable functions, helps manage payment and expenditure records, coordinates with finance staff and vendors, and assists clients with billing and payment systems. The role also supports procurement documentation, laboratory equipment research, accounting procedures, audits, and state property inventory processes. Occasional travel is required. Work after 5:00 p.m. or on an occasional weekend may be required for special projects or system upgrades, based on business needs.

Requirements

• High school diploma or equivalent and four years of professional or nonprofessional accounting experience, or a bachelor’s degree from an accredited college or university with a major in accounting, finance, or business administration.
• Possession of a valid Class E driver license.
• Ability to lift 30 pounds.
• Ability to work well with others and provide outstanding customer service.
• Knowledge of general accounting practices.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Ability to understand Laboratory Information Management Systems (LIMS).
• Ability to learn new programs in depth and willingness to train others.
• Ability to prepare reports using tables and spreadsheets.
• Skills in project planning and coordination.
• Knowledge of data analysis and information technology terms.
• Ability to create professional correspondence for a supervisor and quickly learn departmental correspondence standards.
• Ability to pass a background screening, including fingerprinting.
• Occasional travel is required.
• May be required to work after 5:00 p.m. or an occasional weekend during special projects or system upgrades, based on business needs.

Responsibilities

• Back up BADDL’s Accounts Payable Section by processing invoices and payments, preparing Contractual Service Agreement Summaries, collecting packing slips, entering commodities, contacting vendors, and reviewing statements for accuracy.
• Assist with BADDL expenditure spreadsheets and payment records, and coordinate with finance staff to resolve payment discrepancies.
• Ensure payments are assigned to appropriate organization codes, object codes, categories, and grants; collect purchase-request approvals when needed.
• Order office, copy-machine, laboratory, and other supplies; track laboratory orders and receipts; enter purchase requests into financial spreadsheets; and assemble documentation for purchase orders.
• Maintain and distribute BADDL’s vendor list to sections.
• Post FedEx and referral-laboratory charges to VetView client accounts and review shipping and receiving records for billing accuracy.
• Back up BADDL’s Accounts Receivable function by verifying client accounts and reconciling laboratory send-out testing and health-certificate orders so fees are accurately billed.
• Process and distribute or mail monthly client invoices and statements; process revenue, including checks, online payments, and refunds.
• Ensure laboratory testing fees, health-certificate fees, and shipping charges are posted separately and accurately; maintain health-certificate sales documentation for monthly reporting.
• Prepare documentation for account corrections or adjustments and submit it for required approvals.
• Prepare daily and monthly revenue reconciliations, balancing client account postings with bank deposits and online transaction detail reports.
• Assist with client-account collection efforts, including calls, emails, letters, return receipts, supporting documentation, and preparation of collection packages for approval and submission to the Revenue Department.
• Follow the Fair Collections Act and Finance and Accounting policies and procedures, and assist with audits as required.
• Monitor client payments through the portal and point-of-sale machines, perform daily and monthly reconciliations, assist clients with VetView/LIMS and portal setup and payments, and resolve billing or payment questions.
• Prepare initial and final drafts of accounting-related standard operating procedures for review by the Business Operations Manager and upload approved documents to the Quality Management System.
• Work with the Business Operations Manager to research laboratory equipment, obtain quotes in accordance with State procurement guidelines, analyze costs, draft procurement documents, collect purchase-order documentation, and follow up with vendors on quotes, orders, and repairs.
• Attend training and assist the Business Operations Manager and State Property Custodian with BADDL campus inventory processes, including coordinating and submitting documentation for new equipment locations, relocations, surplus, and disposal.
• Perform other related duties as assigned.

Benefits

• Annual and sick leave benefits
• Nine paid holidays and one personal holiday each year
• State group insurance coverage options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED