ACCOUNTANT IV - 80082347 1

State of Florida • TALLAHASSEE, FL

2d • Onsite

About The Position

This position prepares and mails out invoices for Detention Cost Share to counties monthly through the QuickBooks accounting System. This is work comprised of recording the department’s daily receipts into the accounting system (ARMS) and into FLAIR and PALM. Ensure that receipts are received and recorded, assign all coding, and review all coding entered in ARMS and FLAIR for accuracy, generate reconciled supporting reports, put together supporting documentation and deposit funds. This includes but is not limited to the following: accounts receivable, journal transfers (JT’s), investments, Department of Revenue (DOR) deposits, wires, credit cards, etc.
Monitor and maintain the FLAIR clearing account processing (CP – cash receipts) screen function daily to ensure receipts and corrections are processed accurately and timely with the state treasurer. Print treasury receipts and reconcile deposits daily.
Provide responsive, timely, accurate and professional customer service to customers, co-workers, and management.
Perform research requests for information, providing supporting documentation and making adjusting entries as needed.
Provide management reporting as appropriate that includes but is not limited to: reconciling and tracking transactions, completing spreadsheets, charts and graphs, etc.
Record the Welfare Trust Fund interest distribution into Quick Books.
Provide training as needed.
Other duties as required.

Requirements

• Knowledge of FLAIR
• Knowledge of State of Florida accounting policies and procedures.
• Knowledge of reconciliation procedures.
• Skill in communicating effectively with internal and external customers, verbally and in writing.
• Skill in auditing, reviewing, reconciling, or analyzing data for compliance with regulatory requirements, policies, and procedures.
• Skill in preparing and maintaining a variety of accurate and complete accounting reports.
• Skill in Microsoft Office applications including Word, Excel and Outlook.
• Ability to work in a fast-paced environment and manage competing deadlines.
• Ability to multitask and prioritize.
• Ability to use sound judgment to identify problems, generate and evaluate alternative solutions, and make recommendations.
• Ability to perform mathematical calculations.
• Ability to work well independently yet cohesively within the section to maintain internal control measures.
• Compliance with section 215.422, Florida Statues, Prompt Payment Compliance law and confidential/protected information Chapter 119, Florida Statutes, HIPPA, or any other state and/or other federal laws.
• Compliance with Rule 691-40 General, commodities, contractual service and 691-42 travel expenses in accordance with Department of Financial Services.
• Valid driver’s license is required.

Nice To Haves

• Banking experience
• Cost of Care experience

Responsibilities

• Prepares and mails out invoices for Detention Cost Share to counties monthly through the QuickBooks accounting System.
• Records the department’s daily receipts into the accounting system (ARMS) and into FLAIR and PALM.
• Ensures receipts are received and recorded, assigns all coding, and reviews all coding entered in ARMS and FLAIR for accuracy.
• Generates reconciled supporting reports, puts together supporting documentation and deposits funds.
• Monitors and maintains the FLAIR clearing account processing (CP – cash receipts) screen function daily to ensure receipts and corrections are processed accurately and timely with the state treasurer.
• Prints treasury receipts and reconciles deposits daily.
• Provides responsive, timely, accurate and professional customer service to customers, co-workers, and management.
• Performs research requests for information, providing supporting documentation and making adjusting entries as needed.
• Provides management reporting as appropriate that includes reconciling and tracking transactions, completing spreadsheets, charts and graphs, etc.
• Records the Welfare Trust Fund interest distribution into Quick Books.
• Provides training as needed.
• Performs other duties as required.

Benefits

• The Department of Juvenile Justice salutes our heroes.
• We are honored to have the opportunity to support our nation’s veterans and their families.
• We value the service given to our country and support the hiring of service members and military spouses.
• Drug-Free workplace
• Veterans’ Preference

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed