ACCOUNTANT IV - 42000931 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

State of Florida • Tallahassee, FL

3d • $45,000 - $47,250 • Onsite

About The Position

This position performs and applies accounting techniques such as the pre-audit of invoice payments. It requires researching accounting standards and Florida Statutes to ensure department transactions are recorded in accordance with Generally Accepted Accounting Principles and Florida Statutes 215.422, Reference Guide for State Expenditures, for the timely payment of the department’s legal liabilities. The position serves as an approver/accountant for the department’s Purchasing Card Program “WORKS” by auditing, approving, and processing Purchasing Card charges. It is responsible for monitoring and analyzing the workflow, comptroller returns, negative balances, batch error reports, and other items for the P-Card section within the General Audit Section. The role also audits and prepares journal vouchers for payment of department invoices, verifying the existence of appropriate documentation, signatures, and account codes before processing through FLAIR. Additionally, the position prepares and analyzes reports from P-Card WORKS daily, reviews, researches, and completes entries for WORKS on the Batch Error Reports, and analyzes the cause of negative balances created by PCard payments, notifying management. The role prepares journal transactions and coding sheets to input into FLAIR the appropriate accounting entries to make corrections resulting from reconciliation of expenditures with the Chief Financial Officer’s accounts, input errors, and funding changes. It assists with recording FLAIR encumbrances daily on contracts, office, and field purchase orders, ensures purchase orders/contracts are closed out timely, and performs monthly reconciliations. Other related duties as required or assigned.

Requirements

• A high school diploma or its equivalent and four (4) years of professional or nonprofessional accounting experience; OR A bachelor's degree (4 years) from an accredited college or university with a major in accounting, finance, or business administration.
• All fields in the Candidate Profile must be completed.
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields must be filled out.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Nice To Haves

• Skills with Purchasing Card Program “Works”.

Responsibilities

• Performs pre-audit of invoice payments.
• Researches accounting standards and Florida Statutes to ensure department transactions are recorded in accordance with Generally Accepted Accounting Principles and Florida Statutes 215.422 for timely payment of legal liabilities.
• Serves as approver/accountant for the department’s Purchasing Card Program “WORKS” by auditing, approving, and processing Purchasing Card charges.
• Monitors and analyzes workflow, comptroller returns, negative balances, batch error reports, and other items for the P-Card section.
• Audits and prepares journal vouchers for payment of department invoices.
• Verifies existence of appropriate documentation, signatures, and account codes before processing invoices through FLAIR.
• Prepares and analyzes reports from P-Card WORKS daily.
• Reviews, researches, and completes entries for WORKS on the Batch Error Reports.
• Analyzes the cause of negative balances created by PCard payments and notifies management.
• Prepares journal transactions and coding sheets to input appropriate accounting entries into FLAIR for corrections.
• Assists with recording FLAIR encumbrances daily on contracts, office, and field purchase orders.
• Ensures purchase orders/contracts are closed out timely.
• Performs monthly reconciliations.
• Performs other related duties as required or assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Senior