ACCOUNTANT II - 64031490

State of Florida • NAPLES, FL

21h • Onsite

About The Position

This is a career service position with the Florida Department of Health in Collier County (DOH-Collier). This position involves Accounts Receivable and functions as a member of the Finance & Accounting Section. This employee must be able to work independently as well as with a team. This position requires timely and accurate processing of receipts, bank deposits and cash audits ensuring compliance with all Florida Statutes, related Department of Financial Services (DFS) rules and regulations, Administrative Rules and Department Policy as applicable. This position is responsible for handling cash. Contributes to the organization's culture of performance excellence by actively seeking to improve personal and organizational performance through measurement, analysis, knowledge management, and processes improvements and participation in performance management committees, councils, and/or workgroups. Continuously demonstrates the Department's ICARE values. This position reports to the Finance and Accounting Director I -SES.

Requirements

• Valid Driver's license and reliable transportation.
• Three years of professional experience in accounts receivable, financial analysis, accounting payable or a related financial function.
• Able to lift to 25 pounds and climb small ladders.
• Experience conducting audits and reviewing financial transactions
• Experience collecting, verifying, and reconciling daily cash receipts.
• Incumbent will have access to records containing social security number in the performance of job duties in accordance with DOHP 50-19-15.
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Knowledge of basic accounting functions, t-accounts, journal entries, debits and credits.
• Knowledge of generally accepted accounting principles, practices, and procedures.
• Knowledge of computer skills regarding to an accounting system.
• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Knowledge of basic principles of arithmetic.
• Ability to prepare and maintain a variety of accounting records.
• Ability to utilize problem solving techniques and procedures.
• Ability to plan, organizes and coordinate work assignments.
• Ability to research and find errors in reconciliation of expenditures and cash reports.
• Ability to utilize computer applications from various system sources.
• Ability to use Microsoft Office software products including WORD, EXCEL, POWERPOINT and TEAMS.
• Ability to communicate effectively both verbally and in writing.
• Ability to understand and apply the appropriate rules, regulations, policies, and procedures relating to an accounting program.
• Ability to work independently.
• Ability to handle detailed work activities and assignments within a complex automated accounting system.
• Ability to establish and maintain effective business working relationships with others.
• Ability to obtain information from various system sources such as Florida Accounting Information Resource system and Florida Information System.

Responsibilities

• Acts as Change Fund Custodian
• Receives daily revenue and receipts from all Department program areas: Dental, Medical Records, Medical Billing, Vital Statistics and Environmental Health (EH)
• Reconciles revenues received against the charges/services report (Health Management System (HMS), Vital Statistics, EH Database) and validates and variance reported.
• Coordinates with Sarasota Billing Consortium on accounts receivable.
• Prepares daily bank deposits per Department of Health (DOH) Policy.
• Maintains sufficient change for daily use.
• Prepares input for transaction posting for all cash and check revenue.
• Posts the electronic fund transfers received at the Treasury including Medicare, Medicaid, EH on-line payment system, all credit card transactions, and insurance payments.
• Corrects revenue entries as needed.
• Process the DFS application for refunds as needed.
• Processes transactions for payment of contract invoices per DOH and DFS policies.
• Monitors Contract balances.
• Reviews NIC daily reports and reconciles with charges, services reports and audit discrepancies.
• Process refund for credit card transactions and other methods of payments.
• Performs invoicing for the Comprehensive Emergency Management Plan Reviews.
• Invoices for agreements and contracts including Health Start, and Collier County Board of Commissioners.
• Send out letters for any dishonored checks and works to recover bank fees.
• Reviews aging and collects on past due accounts.
• Process uncollectable past due accounts to collection agency.
• Acts as a petty Cash Custodian to include gifts cards and other incentives.
• Maintains returned/dishonored check log.
• Assists with monthly reconciliation to maintain the appropriate balance between Financial System and the Comptroller State Accounts Billing contact for Electronic Funds Transfer (EFT) Health Insurance payments.
• Review and implement Accountants Receivable Policies.
• Acts as an Account Administrator for NIC.
• Assists with quarterly and yearly financial reports.
• Process E-payment report for NIC by required deadline. Reconciles accounts through NIC system monthly. Collects and generates financial information for the year-end financial statement. Processes AIMS report. Maintains AIMS database.
• Performs unannounced audits on individual cashiers per DOH Policy and Internal Control Questionaries.
• Performs reviews of cash‑handling internal controls with cash custodians to ensure compliance with Department of Health policies and to safeguard financial integrity.
• Integrates performance excellence tools and practices into daily operations to enhance efficiency and service delivery.
• Creates and updates internal operating procedures, virtual playbooks, workflow guides, and practical tools to ensure cash custodians have clear guidance on current procedures and operational expectations.
• Provides backup support for Accounts Payable.
• Back up for invoices approval process (Axiom)
• Performs other duties as assigned
• Miscellaneous related duties required, including, but not limited to, monthly copier readings, and record management functions for Accounting Department.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed