ACCOUNTANT II - 72000925

State of Florida•TALLAHASSEE, FL

5d•Onsite

About The Position

This position performs professional accounting work involving the application of accounting techniques to the receipt and payment for a variety of telecommunication systems and facilities and cost recovery through end user invoices. Specific duties include but are not limited to: Accounts Payable Processing Interface with SUNCOM vendors to timely resolve disputed billing charges: Audit, resolve discrepancies, and verify data related to vendor invoices. Perform analytical review of monthly billing trends to determine reasonableness. Compare vendor charges to contract rates and identify discrepancies. Research customer inventory records to validate the timing of vendor charges. After bills are determined to be accurate, promptly prepare authorization for payment. Forward to the billing supervisor. SUNCOM Customer Billing Generate SUNCOM service invoices to user agencies. Holds the primary responsibility for all activity related to adjustments or other influences to correct billing errors. Work up the required vendor bill files to be billed to user agencies free of errors in accordance with established written procedures. Make corrections to bill files and / or error reports making sure each segment balances. Utilizing an automated billing management system, produce a monthly invoice for SUNCOM customers subscribing to telecommunications services. Conduct pre- and post-audits of billing accounts to ensure billing amounts are accurate. Analyze all exception reports produced during the billing process to determine the source of the error. Ensure that the monthly bill files contain appropriate debits/credits for the monthly recurring and non-recurring charges for services billed by DIVTEL. Accurately key and validate Adjustments. Ensure that all exceptions are resolved prior to generating the final bill file. Politely and promptly interfaces with user agencies to resolve problems pertaining to agency SUNCOM invoices. Provide training support to customers using the invoice management system as needed. Maintain spreadsheets related to adjustments or credits that may impact billing. Maintain supporting financial documentation for audit purposes. Maintain detailed desk procedures specific to the job duties assigned. Support staff as needed in all areas of SUNCOM vendor payments, billing, and auditing processes. Responds to audit requests as needed.

Requirements

Experience with Microsoft Office programs (Excel, Word and Outlook)
Knowledge of administrative principles and practices
Excellent organizational skills, and able to proofread and edit documents accordingly
Knowledge of the methods of data collection
Knowledge of the principles and techniques of effective communication
Ability to understand and apply applicable rules, regulations, policies, and procedures
Ability to utilize problem-solving techniques
Ability to work independently
Ability to plan, organize and coordinate work assignments
Ability to establish and maintain effective working relationships with others
Ability to make decisions in a timely manner
Ability to prioritize workload
Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Teamwork
A high school diploma or its equivalent and two years of financial or business experience
Ability to spend prolonged periods of time performing sedentary work, involving repetitive motion

Nice To Haves

College education or vocational/technical training in a related field can substitute for each year of the required experience.

Responsibilities

Interface with SUNCOM vendors to timely resolve disputed billing charges
Audit, resolve discrepancies, and verify data related to vendor invoices
Perform analytical review of monthly billing trends to determine reasonableness
Compare vendor charges to contract rates and identify discrepancies
Research customer inventory records to validate the timing of vendor charges
Prepare authorization for payment after bills are determined to be accurate
Generate SUNCOM service invoices to user agencies
Work up the required vendor bill files to be billed to user agencies free of errors
Make corrections to bill files and / or error reports making sure each segment balances
Utilize an automated billing management system to produce a monthly invoice for SUNCOM customers
Conduct pre- and post-audits of billing accounts to ensure billing amounts are accurate
Analyze all exception reports produced during the billing process to determine the source of the error
Ensure that the monthly bill files contain appropriate debits/credits for the monthly recurring and non-recurring charges for services billed by DIVTEL
Accurately key and validate Adjustments
Ensure that all exceptions are resolved prior to generating the final bill file
Interface with user agencies to resolve problems pertaining to agency SUNCOM invoices
Provide training support to customers using the invoice management system as needed
Maintain spreadsheets related to adjustments or credits that may impact billing
Maintain supporting financial documentation for audit purposes
Maintain detailed desk procedures specific to the job duties assigned
Support staff as needed in all areas of SUNCOM vendor payments, billing, and auditing processes
Respond to audit requests as needed