Accountant II

TX-HHSC-DSHS-DFPS•Abilene, TX

21d•$3,410 - $4,252•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Requirements

Knowledge of payment policies and procedures.
Knowledge of procurement policies and procedures.
Knowledge of advanced accounting principles and practices.
Knowledge of automated financial systems such as: CAPPS financials and USAS.
Skill in the use of standard agency computer hardware and software, such as Microsoft Office Suite.
Skill in working accurately with numerical data and mathematical computations.
Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.
Skill in establishing and maintaining accounting controls and operating reports.
Skill in using calculator, personal computer, the internet, and related office equipment.
Ability to analyze expenditure information to perform statistical analysis and budget projections.
Ability to conduct the business of the unit in a professional and courteous manner.
Ability to maintain effective working relationships with others.
Ability to communicate effectively, both orally and in writing.
Ability to manage and prioritize multiple tasks and work with short deadlines.
Ability to work independently with limited supervision.
High School Diploma or GED required.
Experience in accounting and financial operations.
Experience performing accounting, auditing, budgeting or related financial or accounting work.
Experience in accounts payable, accounts receivable, general journal.
Experience in gathering and analyzing data and producing statistical or financial reports.
Experience in computer usage including Microsoft Office.
Experience using automated accounting or financial systems such as CAPPS, USAS or equivalent.
Ability to communicate effectively in writing as demonstrated in the application.

Nice To Haves

Graduation from an accredited four-year college or university with major coursework in accounting, finance, or a related field is generally preferred.
Experience and education may be substituted for one another.

Responsibilities

Perform advanced level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records.
Performs technical and detail work to process purchase vouchers for goods and services, utilizing CAPPS Financials.
Reconciles and verifies invoices, contracts and requisition forms against purchase vouchers to ensure proper coding and documentation for accuracy of payments and auditing purposes.
Monitors and analyzes expenses for Regional Administrative Contracts to ensure that expenses don’t exceed contracted limits.
Maintains automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and to develop budget projections.
Receives and responds to inquiries from staff and vendors in reference to Accounts Payable and Financial Services Operations.
Initiates process to obtain new vendor TIN numbers.
Retrieves and compiles information using CAPPS Financials, Excel and accounting skills to develop and prepare statistical and financial reports to summarize financial transactions which impact the regional budget.
Follow up with field staff and Business Services staff to verify completion and received dates on services and items received.
Serve as Super User or back up Super User in the purchasing requisition process.
Receives invoices and prepares purchase vouchers for the payment of goods and services utilizing CAPPS Financials.
Ensures that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment.
Ensures the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow-up with Business Services to obtain the appropriate CAPPS receiving reports and verification that services were received.
Monitors the contract purchase orders to ensure that the expense amount does not exceed the contracted amount.
Runs the Voucher Aging Report.
Follows up with vendors to request invoices for outstanding accounts payable.
Resolves payment discrepancies, answers inquiries from staff, vendors and central office.
Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions.
Receives RAS Wizard and reviews for appropriate department ID, origin code, and bill to codes.
Enters the RAS wizard in CAPPS Financials following the requisition entry process.
Logs the requisition number as required.
Communicates and follows up with PCS to ensure that purchase order numbers are assigned and that purchase order is correct and complete.
May assist in the management of the cost pool office supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system.
Compiles and analyzes information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditures and to make budget projections.
Assists in the maintenance of the regional workbook for regional cost pool.
Processes accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period.