Accountant II

Commonwealth of Massachusetts•Framingham, MA

About The Position

The Department of State Police is seeking an Accountant II to handle general business activities related to billing, payments, and purchasing services and commodities for State Police activities. The role reviews and processes assigned billing, receivables, and payment transactions in Mosaic; maintains tracking spreadsheets; and communicates with department offices, customers, vendors, and assigned units to resolve discrepancies. The incumbent also responds to billing and payment questions, updates customer information in MMARS as needed, and maintains related electronic and paper records. The position includes processing and depositing detail and sweep account checks, performing account reconciliations, supporting internal controls and financial policies and procedures, running Commonwealth Information Warehouse reports, and analyzing historical and projected patterns to help manage billing and spending. Some check deposits must be made on site, and some may need to be brought to a bank. The incumbent follows up with customers who are delinquent on payments and performs other related duties as requested.

Requirements

Two years of full-time or equivalent part-time general accounting or budgeting experience, or an equivalent combination of experience and qualifying substitutions.
Proficiency in Microsoft Office applications.
Incumbents may be required to hold a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to the assignment.

Nice To Haves

Experience working with the Commonwealth’s Mosaic financial management system.
An associate’s degree with a major in accounting, finance, or business may substitute for one year of the required experience.
A bachelor’s degree with a major in accounting, finance, or business may substitute for the required experience.

Responsibilities

Review and process assigned billing, receivables, and/or payment financial transactions in Mosaic.
Maintain tracking spreadsheets for invoices and payments processed.
Communicate with department offices, customers, vendors, and assigned units to resolve billing and payment discrepancies.
Respond to billing and payment questions in a timely manner.
Create or update customer information in MMARS as necessary, including VCC, VCM, and CACT.
Maintain electronic and paper filing systems for billings, receivables, payments, vendor invoices, and correspondence.
Process and deposit detail and sweep account checks, including making some deposits on site and bringing some deposits to a bank.
Perform account reconciliations.
Assist in developing, monitoring, and adhering to internal controls and policies and procedures relevant to grants, revenue, accounts payable, purchasing, billing, receivables, and related financial activities.
Run Commonwealth Information Warehouse reports for data analysis.
Analyze historical and projected patterns and make recommendations or take appropriate action to manage billing and spending.
Ensure Commonwealth Payment Policies are followed, maximizing Prompt Pay Discounts and less-than-45-day bill-paying statistics.
Follow up with customers who are delinquent on payments.
Perform other related duties as requested.