Accountant 2 - Nutrition

Eugene School District 4J•Eugene, OR

5d•Onsite

About The Position

This is a full-time, 1.0 FTE/8 hours per day position working on the CL-12 (260 days per full school year) schedule, Monday-Friday 8:00 am - 5:00 pm. An Accountant II for the Eugene School District 4J is a key member of the central Finance Department who applies general accounting principles and Business Information Systems Finance knowledge to support districtwide financial operations. The position is responsible for processing, reviewing, analyzing, monitoring, and reconciling financial information to ensure accuracy and compliance with Generally Accepted Accounting Principles (GAAP), state laws, district policies, and internal control requirements. The role provides advanced technical support in accounting, accounts payable, employee reimbursements, purchasing card administration, purchasing workflow coordination, and accounts receivable support. An Accountant II assists schools and departments in understanding and applying financial procedures, ensuring transactions are properly coded, documented, and audit-ready. The position also contributes to the district’s financial integrity by preparing journal entries, performing reconciliations, supporting audit activities, identifying process improvements, and maintaining accurate financial system data. Employees in this position work with a high degree of independence while collaborating closely with analysts, purchasing staff, program leads, and district leadership to ensure timely, compliant, and efficient financial operations across the organization. Performs related technical and administrative accounting work as required.

Requirements

Present self and 4J in a professional manner including: in oral and written communication, professional disposition when working with others and maintaining professional dress standards.
Demonstrated knowledge of general accounting principles and the ability to apply them to accounts payable, accounts receivable, purchasing card activity, cash receipts, reconciliations, and journal entries.
Proficiency in Business Information Systems Finance, computerized accounting software, and standard office applications such as spreadsheets, word processing, and digital workflow tools.
Ability to review financial documentation for accuracy, completeness, and compliance with district procedures, state requirements, and established internal controls.
Strong analytical and problem-solving skills, including the ability to research discrepancies, interpret financial information, and recommend corrections or adjustments.
Ability to effectively communicate, disseminate, and effectuate verbal or written communication and directives to a diverse group of administrators, staff, and the broader district community.
Maintain a high degree of professionalism, integrity, dependability and maintain a high level of confidentiality in accordance with FERPA and adherence to the competent and ethical educator practices.
Promotion of equity and diversity in all settings and processes and a commitment to anti-racists principles.
Maintain compliance with state and federal laws governing all aspects of our agency including ORS, OAR, IDEA, FOIA, and CIPA.
Exceptional prioritization of tasks, timely completion of work assignments, ability to take the initiative and work independently with minimal supervision.
Demonstrates respectful, flexible and effective teambuilding skills of cooperation, communication and active participation.
Ability to understand and follow oral and written directives, find requested data and present in user-friendly formats for internal and public distribution.
Maintain regular attendance at work.
Be punctual in meeting deadlines, attending meetings, and following schedules.
Requires an Associate’s Degree in Accounting AND two years professional accounting experience; OR Four years of increasingly complex accounting experience in an automated environment; OR A combination of education and experience which would provide the applicant with the desired skills, knowledge and ability to perform the job.

Nice To Haves

Experience with accounts payable, accounts receivable, or other high-volume accounting functions.
Experience supporting purchasing workflows or reviewing procurement documentation.
Proficiency with enterprise accounting systems such as Business Information Systems Finance.
Experience preparing reconciliations, journal entries, and financial analyses.
Strong spreadsheet skills for financial review and documentation.
Experience with Child Nutrition Programs (CNP) Web

Responsibilities

Provide training to staff as needed or requested.
Document issues for leadership to provide training and guidance to staff when requested.
Ensure all items within this description adhere to district policies, protocols, and audit-readiness.
Communicate professionally with staff to provide training and recommendations to employees or departments based on Financial Services standards if items do not meet these standards.
Discuss with the Financial Services immediate supervisor if training and recommendations are not successful.
Make recommendations to improving protocols and processes within Financial Services to appropriate Finance staff.
Enter, process, and review Accounts Payable items.
Prepare Accounts Payable items for weekly processing.
Maintain vendor information.
Enter, process and review cash receipts and deposits.
Support accounts receivable reconciliations and assist with adjustments as needed.
Enter, process, and review employee reimbursements.
Support staff with completing reimbursement forms, understanding documentation standards, and clarifying eligible expenses.
Maintain purchase card setup, updates, and changes to maintenance.
Maintain monthly documentation review with employees and communicate as needed with staff members.
Enter, process, and review purchase requisitions, purchase orders, contracts, quotes, and supporting materials for accuracy, documentation, and audit-readiness.
Assist staff with low-value procurement requirements and ensuring that district, local, state, and federal laws/rules/protocols are followed.
Inform staff in understanding purchasing thresholds and expectations for small procurement transactions.
Verify purchase packet details, such as vendor information, pricing accuracy, quantity, scope of work, and compliance.
Notify employee/department of insufficient documentation and assist in preparing complete submissions for a smoother routing process.
Provide guidance on purchasing procedures and workflow sequencing.
Enter, process, and review journal entries related to accounts payable, reimbursements, purchasing cards, purchasing corrections, and other assigned accounting transactions.
Perform account reconciliations, review general ledger activity, and resolve discrepancies through research and communication with departments and staff.
Assist with month-end and year-end processes as requested.
Provide documentation and support for annual financial audit requests.
Monitor financial activity for compliance with Generally Accepted Accounting Principles (GAAP), state requirements, district policy, and established internal controls.
Maintain accurate and well-organized financial documentation, forms, templates, and instructions to support consistent practices across the district.
Assist with updates to financial procedures and help communicate changes to district staff.