Accountant I

Commonwealth of Massachusetts • Springfield, MA

20h • Onsite

About The Position

The DDS Accounting Office is seeking a motivated and organized individual for the Accountant I position in the Central-West Regional Office located in Springfield, MA. The Accountant I will utilize electronic data processing accounting systems (MOSAIC, FMIS, Outlook, Microsoft Office Applications) to maintain effective information storage and retrieval, and to simplify manual accounting procedures. The Accountant I will provide training and documentation support regarding all aspects of funds management and office procedures. Responds to inquiries regarding assigned agency functions; reviewing and/or reconciling receipts for reimbursement; and conferring with others concerning accounting related matters. This position will be responsible for managing MassHealth applications and recertifications for our state-operated group home clients as well as updating the client census for billing purposes.

Requirements

• At least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing
• OR (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing
• OR (C) any equivalent combination of the required (A) experience and the substitutions below.
• I. An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.
• II. Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level for six months of the required (A) experience.
• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
• NOTE: No substitution will be permitted for the required (B) experience.

Nice To Haves

• Utilize electronic data processing accounting systems (MOSAIC, FMIS, Outlook, Microsoft Office Applications)

Responsibilities

• Orchestrates financial reviews of consumer funds and provides training both internally and in the residential homes to include the Financial Transaction Records (FTRs) completed by Residential Supervisors, Program Directors and Accounting staff to ensure compliance with requirements outlined in the Standard Operating Procedure for Managing Residents Finances (DDS Procedure #: 502-03-19).
• Manages the FTR audit review tracking system in a shared document to ensure that individuals’ FTRs are reviewed in a timely manner in accordance with the SOP.
• Facilitate training (both virtually and in-person) in Funds Management as needed/requested for all staff responsible for financial management of funds.
• Responsible for maintaining accurate list of staff attending Funds Management training and ensuring that all new Residential Supervisors and Authorized Signers attend training.
• Responsible for completing MassHealth renewals and maintaining MassHealth eligibility for individuals living in state operated group homes where DDS is the Representative Payee. Works with residential staff, other departments, agencies and guardians to collect needed financial documentation, insurance information, burial documentation, etc.
• Manages a tracking system for logging activities related to MassHealth renewals and requests for information/documentation.
• Responsible for maintaining an accurate census listing for all individuals living in state operated group homes.
• Responsible for entering daily census counts into EIMS system for billing and federal reimbursement purposes.
• Provides funds management caseload work during vacancies and high workload periods to include examining and preparing requisitions, issuing checks, collecting and verifying financial information including monthly state and federal benefits and entering in a customized database.
• Responds and advises to inquiries with agency personnel and outside agencies in order to provide assistance either by telephone, in writing, or in person to staff to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports.
• Coordinates and prepares supporting documentation for scanning projects (both internally and externally); to include materials boxed and labeled correctly with tracking sheets. Ensures that scanned documents are properly named and filed on the shared drive.
• Performs related duties as requested.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package
• work experience that supports you, your loved ones, and your future

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree