Accountant I

TX-HHSC-DSHS-DFPS•Austin, TX

5d•Hybrid

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Position schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday, at the North Austin Complex. The position requires the successful candidate to have the infrastructure required to work remotely as needed. Provides support for all functions in the HHS Payroll, Time Labor and Leave (PTLL) department. Performs complex accounting and administrative support work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Additionally, serves as a PTLL Subject Matter Expert (SME) and back-up to Time Administrators (TA) for the Health and Specialty Care System (HSCS) Facilities. Provides support to employees, managers, and leadership relating to basic PTLL processes. Work involves contributing to various projects as needed, including supporting other functional areas in PTLL. Coordination and assistance to HSCS managers and staff they supervise by entering leave requests on the CAPPS timesheet, entering and approving overtime/compensatory time for accrual and payment purposes, and researching and correcting history of time, labor and leave entries to correct exceptions for managers as needed. Monitors payroll deadlines to ensure pay impacting transactions are correct. Runs PTLL reports and reconciles discrepancies in accordance with agency policy to ensure all known transactions are entered to meet payroll deadlines. Provides analysis of reporting data to leadership to ensure success and continuity of the CAPPS Self-Service method of timekeeping. May assist in training employees and managers as well as new hire orientation regarding PTLL processes. Maintains communication with all stakeholders: HHS PTLL, HSCS, HHS Employee Service Center, and HHS HR staffs. Acts as a liaison for employees and managers on PTLL issues. Works under general supervision with minimal latitude for the use of initiative and independent judgment.

Requirements

Must be able to work in an office setting on-site as well as have the ability and infrastructure to telework. (computer/laptop, at home internet).
HHS policies and procedures relating to PTLL.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Internet Browsers.
Skilled in Customer service.
Data Entry skills.
Maintain confidentiality.
Explain policies and procedures to staff and the public.
Communicate clearly and concisely, both verbally and in writing.
Prioritize tasks, schedule tasks, and pay attention to details.
Ability to meet deadlines.
Compose correspondence, work independently and to assume a variety of responsibilities.
Four (4) years of professional or administrative experience in payroll, accounting, leave accounting systems, human resources or personnel management programs.
The professional and administrative experience may be substituted by completing a minimum of 30 semester hours of college course work (which equates to one year of experience) or having a Bachelors’ degree from a college or university (which equates to four years of experience) with a major in accounting or other professional fields.
The college course work (in increments of 30 completed semester hours) or a Bachelors’ degree may substitute for the required professional or administrative experience on a year-for-year basis with a maximum substitution of four (4) years.

Responsibilities

Provides training to facility employees on PTLL processes, including use of the CAPPS time sheet.
Participates and presents PTLL policies and procedures at each facility New Employee Orientation (NEO) class.
Responsible for providing maintenance training as needed.
Identifies areas/challenges where additional support and training is needed.
Participates in training and self-improvement development programs.
Provides administrative support for the HHS Payroll, Time Labor and Leave (PTLL) department.
Plans, prepares, and edits reports, correspondence, memos, presentations, charts, forms and spreadsheets.
Manages and maintains departmental email action box and regular mail.
Distributes, coordinates and tracks communications received by the action box to support PTLL and HSCS.
Provides customer service and procedural support to PTLL department, agency’s employees and management.
Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
Supports daily PTLL functions (included but not limited to) by logging data, processing mail, making leave awards on the CAPPS Timesheet and processing PTLL letters.
Provides back up support to State Hospitals and State Supported Living Centers on an as needed basis, which includes, but is not limited to; Enters leave taken and hours worked for staff from sign-in/sign-out sheets.
Enters FLSA overtime & comp time payments for employees in accordance with the payroll processing calendar.
Identifies and reports system issues and prepares management reports for leaderships, analyzes information to keep facility management and HHS PTLL informed, and responds to questions.
Queries data to ensure compliance according to agency policies and statutory requirements.
Assists with the administration of the HSCS On-Call Policy and intermittent shift differential to ensure compliance.
Performs general office duties such as maintaining a filing system, answering and routing emails, and ordering and maintaining office supplies.
Prepares, edits, and distributes correspondence, agendas, reports, forms, and documents as related to the functions of the PTLL department.
Coordinating and facilitating trainings on CAPPS Employee and Manager Self-Service
Providing back-up support to HSCS Facilities when Time Administrator assigned to that location is out of office, when there are vacancies, and as business needs arise.
Monitoring and responding to questions related to Payroll Time Labor and Leave from HSCS employees and managers
Manages and maintains departmental action box and mail.
Performing timesheet edits as approved by the manager when necessary
Following up with managers who are not following policy regarding LWOP/LOA
Run defensive queries to check for policy and statutory compliance
Set-up intermittent shift differential pay in employees CAPPS record
Participates in departmental meetings
Participates in PTLL Special Projects
Other duties as assigned