Accountant I

Commonwealth of Massachusetts•Danvers, MA

4d•Onsite

About The Position

The Department of Developmental Services (DDS) is offering a career growth opportunity for a motivated individual to serve as an Accountant I in the Northeast Region, located in Danvers, MA. This position will support financial activities for the Hogan Facilities, acting as technical support and liaison with the Client Funds Office and the Business Office for client funds and business operations. The Accountant I is expected to represent the Northeast Region by building collaborative partnerships with individuals, families, guardians, provider agencies, and other stakeholders. This role involves interpreting state regulations, guidelines, and procedures for financial operations and accounting systems, and conferring with suppliers and service providers to explain state/agency rules, policies, and accounting procedures governing payments, correct billing, and sales tax/late fee calculations. The Accountant I will work in compliance with agency accounting policies and procedures, including 801 CMR, Social Security Representative Payee Guidelines, and VA Fiduciary Guidelines.

Requirements

At least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.
An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.
Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level for six months of the required (A) experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Must have reliable transportation and the ability to travel to different work sites during the work day.

Nice To Haves

Proficient in Microsoft Outlook, EXCEL, Access, and Word.
Knowledge of MOSAIC and FMIS or other financial reporting software preferred.
Ability to exercise sound judgment and exercise discretion in handling confidential information.
Basic knowledge of the principles and practices of accounting including terminology, and general report writing.
Ability to analyze and determine the applicability of general accounting data to draw conclusions and to make appropriate recommendations.
Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc., governing assigned unit activities.
Ability to perform mathematical calculations using formula to solve accounting problems.
Ability to write concisely and to express thoughts clearly.
Ability to deal tactfully with others and to establish and maintain harmonious working relationships with others.
Ability to work independently and in a Team setting.

Responsibilities

Manages/administers Business Office general mail boxes including logging emails.
Scans Business Office receipts and documents.
Manages incoming Purchase Order Requests by reviewing information for accuracy and data entering the relevant information in Excel to assign a Purchase Order number.
Enters payment transactions in MOSAIC.
Reviews invoices and corresponding proof of delivery for accuracy prior to processing for payment.
Learns all facets of Business Office activities and performs related duties as required.
Assists in forecasting expenses and management of accounts as needed.
Completes data entry related to Business Office and Client Funds.
Establishes and reviews requisitions for use of Client Funds, Gift Fund, and Director’s Fund for client spending activities reviewing for financial accuracy and making modifications and corrections as needed.
Manages and distributes clients’ cash and receipts.
Works with other DDS Hogan agency personnel and outside vendor agencies by telephone, in writing and/or in person to obtain documentation for various reports and/or projects and purchases made.
Uses the financial statements provided by the Business Office and/or Client Funds Office and prepares EXCEL tracking as needed.
Reconciles requisitions and deposits documents, records, transactions, and statements to ensure math accuracy and receipts in conformance with established Commonwealth policy and standards.
Uses electronic data processing accounting systems (Excel, Access, Word and possibly MOSAIC and FMIS, scanning devices, and 10Key Calculator) to maintain effective information storage and retrieval, and to simplify manual accounting procedures.
Conducts banking transactions at local banking institutions.
Performs other related duties, including but not limited to: filing documents, maintaining payment records; preparing receipt vouchers, attending staff meetings and training sessions; responding to inquiries regarding assigned agency functions; reviewing and/or approving invoices for payment; and conferring with others concerning accounting related matters, and supporting virtual records room.