UNIV - Accountant/Fiscal Analyst II - Department of OBGYN
About The Position
Performs professional accounting and finance duties for the Department of Obstetrics and Gynecology (OBGYN), including reconciliations, accounts payable and receivable, procurement, record maintenance, budget preparation, and general accounting. Works collaboratively with faculty and staff, the research division, MUSC Finance and Administration, UMA, MUSC and MUSC Foundation Accounts Payable, vendors, and other internal and external partners. The role coordinates procurement activities in OurDay for more than 100 faculty, residents, and staff; reviews transactions and supporting documentation for accuracy and policy compliance; resolves invoice discrepancies; and maintains records for audits. It reconciles departmental financial accounts and purchasing card statements, monitors professional allotments, supports event and annual operating budgets, and reviews departmental programs, projects, and trusts. The position also coordinates contract routing and tracking through Symplr, prepares invoices and financial reports, conducts financial analysis, and supports departmental initiatives and special projects.
Requirements
- High school diploma.
- Three years of professional experience in a related area such as accounting, auditing, finance, or commercial lending.
- Computer literacy.
- Ability to perform the physical functions described in the posting, including frequent seated, upright, and mobile work; continuous indoor work; fine motor and visual tasks; and occasional lifting, carrying, pushing, or pulling objects up to 15 pounds.
Responsibilities
- Process and coordinate procurement in OurDay, including check requests, interdepartmental transfers, purchasing card transactions, supplier invoices, and travel reimbursements.
- Review procurement transactions for accuracy, supporting documentation, and compliance with applicable policies and procedures; guide faculty and staff on procurement requirements.
- Research and resolve vendor invoice discrepancies, take corrective action, and maintain financial records and documentation for audits.
- Serve as the departmental liaison for the MUSC purchasing card program.
- Interpret and apply accounting policies, procedures, and financial system requirements.
- Reconcile OBGYN MUSC, MUSCP, and MUSCF financial accounts; review and record revenues, expenses, transfers, and other transactions; investigate discrepancies and initiate corrections.
- Reconcile Wells Fargo MUSCP and Bank of America MUSC purchasing card statements, verify documentation, follow up on outstanding items, and prepare monthly audit and record-retention documentation.
- Monitor professional allotment revenues and expenses for faculty and Advanced Practice Provider staff; maintain records and prepare individual reports as needed.
- Conduct quarterly professional allotment reviews and reconciliations against Professional Development Program activity in OurDay, researching discrepancies and coordinating corrections.
- Develop and monitor budgets for departmental events and special activities; consult with organizers on expenses and funding, prepare budget-to-actual reports, review performance with the Finance Manager, and research variances.
- Support development and monitoring of the department’s annual operating budget; prepare and analyze historical and current financial data, generate budget-to-actual reports, investigate variances, and provide financial information to the Finance Manager.
- Lead administrative routing and tracking of OBGYN contracts through Symplr, ensure documentation and follow-up are completed, monitor expiration dates, initiate renewals when appropriate, and train or assist staff using the system.
- Review OBGYN programs, projects, and trusts in OurDay, including faculty savings accounts, professional allotments, residency and fellowship accounts, research projects, and Thegos activities; identify unusual activity and assist with corrections.
- Prepare special financial reports, perform financial analysis, complete special projects, and provide financial and administrative support for departmental initiatives and related duties.
- Prepare and submit monthly, quarterly, and annual invoices for departmental service activities; maintain supporting documentation, monitor payments, follow up on outstanding or incorrectly posted transactions, and verify revenue coding in OurDay.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
