Accountant and Business Manager

Flagstaff Academy • Longmont, CO

2d • $27 - $42

About The Position

Flagstaff Academy seeks a detail-oriented, organized, and collaborative part-time accountant/business manager to support the school’s accounting, budgeting, reporting, human resources work, and overall business operations. This position plays a critical role in maintaining the school’s financial integrity and supporting responsible stewardship of public funds. This role will be part-time, 10-20 hours per week with some flexibility. The finance team at Flagstaff is small but mighty and includes a Business Office assistant, an Executive Director of Operations, and a contract CFO-level professional that oversee the accountant’s monthly close-out and year-end work.

Requirements

• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and relevant experience.
• Knowledge and/or experience with government accounting standards (GASB).
• Knowledge and/or experience with HRIS/payroll systems.
• At least three years of progressively responsible experience in accounting, bookkeeping, financial administration or business operations.
• Demonstrated ability to maintain accurate accounting records, reconcile accounts, manage deadlines, and prepare financial reports.
• Proficiency with accounting software, spreadsheets, and standard office applications.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to work independently, prioritize competing responsibilities, and maintain confidentiality.
• Commitment to responsible stewardship of public funds and the school’s educational mission.

Nice To Haves

• Experience in accounting, bookkeeping, and human resources, preferably in a public school, charter school or other government-sector environment.

Responsibilities

• Manage accounts receivable and accounts payable (we use BILL), with help from the business office assistant.
• Maintain the general ledger and accurate financial records using the school’s accounting system (We use Quickbooks online).
• Record, review, and reconcile financial transactions to ensure revenues, expenditures, assets, liabilities, and fund balances are accurately reflected in the accounting system. This includes quarterly allocations for preschool and after-school programs.
• Record, review, and reconcile transactions for separate healthcare account (we are self-insured through a special program called the Captive Program through HUB).
• Establish and maintain a consistent monthly closing schedule to ensure financial records are complete and accurate.
• Support the Executive Director of Operations with preparation of annual operating budget (Spring - Due June 1) and amended budget (Winter - Due January 31).
• Support monthly payroll processing. Review payroll reports, benefit deductions, employer taxes, and payroll-related general ledger entries.
• Reconcile payroll expenses to the accounting records.
• Prepare and submit monthly retirement reporting and contributions to PERA.
• Support during open enrollment with benefits set-up and administration.
• Additional support in Human Resources as needed.
• Coordinate the year-end accounting close (June 30th is fiscal year-end) and ensure transactions are recorded in the correct fiscal year.
• Coordinate audit requests and work with school leadership and external auditors to resolve questions. Business Office Assistant can assist.
• Assemble schedules, reconciliations, invoices, contracts, grant documentation, and other records requested by the school’s external auditors.
• Maintain an organized year-end close checklist and calendar to support timely completion of all required tasks. See 2026 list here (these tasks will be split between our contractor and this new accountant role).
• Additional year-end support as needed.

Benefits

• PERA Retirement - In lieu of Social Security, public employees in the state of Colorado contribute to a tax-deferred retirement account that is administered by Colorado PERA. Employees contribute 11% of monthly earnings while Flagstaff Academy contributes 21.4% to the PERA pension trust fund on the employee’s behalf.
• Life/AD&D insurance - Flagstaff Academy provides a Life/AD&D insurance policy with a $40,000 benefit for each eligible employee.
• Short Term Disability - Flagstaff Academy provides a Short Term Disability policy for each eligible employee.
• Paid Time Off - Employees are granted PTO based on years of service and number of contract days. Part-time employees are granted PTO prorated at the percentage of a 40-hour week.
• Free Childcare - Staff can access childcare before/after school, as well as during all professional development days, through our Dragon Flight program.
• Employee Appreciation - Flagstaff Academy offers an unmatched employee appreciation program throughout the school year.
• Voluntary Retirement Options - Employees may choose to contribute additional funds through payroll deductions to either a 401(k) or 457(b) plan offered through PERA Plus.
• Life/AD&D Insurance - Additional term life insurance is available at a group rate for coverage of employee, employee’s spouse, and employee’s child(ren).

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree