Accountant and Business Manager

Flagstaff Academy • Longmont, CO

1d

About The Position

Flagstaff Academy seeks a detail-oriented, organized, and collaborative part-time Accountant and Business Manager to support the school’s accounting, budgeting, reporting, human resources work, and overall business operations. The role helps maintain the school’s financial integrity and support responsible stewardship of public funds. It is 10–20 hours per week, with some flexibility. The finance team includes a Business Office Assistant, an Executive Director of Operations, and a contract CFO-level professional who oversees the accountant’s monthly close-out and year-end work.

The position manages accounts payable and receivable, maintains the general ledger, records and reconciles financial transactions, supports budget preparation, and assists with payroll and HR administration. It also coordinates year-end close and audit-related work. Flagstaff Academy is a tuition-free public charter school in Longmont serving kindergarten through eighth grade, with a tuition-based preschool program. The school serves approximately 800 students and is part of the St. Vrain Valley School District.

Requirements

• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and relevant experience.
• At least three years of progressively responsible experience in accounting, bookkeeping, financial administration, or business operations.
• Demonstrated ability to maintain accurate accounting records, reconcile accounts, manage deadlines, and prepare financial reports.
• Proficiency with accounting software, spreadsheets, and standard office applications.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to work independently, prioritize competing responsibilities, and maintain confidentiality.
• Commitment to responsible stewardship of public funds and the school’s educational mission.

Nice To Haves

• Experience in accounting, bookkeeping, and human resources, preferably in a public school, charter school, or other government-sector environment.
• Knowledge and/or experience with government accounting standards (GASB).
• Knowledge and/or experience with HRIS/payroll systems.

Responsibilities

• Manage accounts receivable and accounts payable using BILL, with assistance from the Business Office Assistant.
• Maintain the general ledger and accurate financial records using QuickBooks Online.
• Record, review, and reconcile financial transactions to ensure revenues, expenditures, assets, liabilities, and fund balances are accurately reflected.
• Complete quarterly allocations for preschool and after-school programs.
• Record, review, and reconcile transactions for the separate healthcare account associated with the Captive Program through HUB.
• Establish and maintain a consistent monthly closing schedule.
• Support the Executive Director of Operations in preparing the annual operating budget, due June 1, and amended budget, due January 31.
• Support monthly payroll processing; review payroll reports, benefit deductions, employer taxes, and payroll-related general ledger entries; and reconcile payroll expenses to accounting records.
• Prepare and submit monthly retirement reporting and contributions to PERA.
• Support benefits setup and administration during open enrollment and provide additional HR support as needed.
• Coordinate the year-end accounting close and ensure transactions are recorded in the correct fiscal year.
• Coordinate audit requests and work with school leadership and external auditors to resolve questions.
• Assemble schedules, reconciliations, invoices, contracts, grant documentation, and other records requested by external auditors.
• Maintain an organized year-end close checklist and calendar, and provide additional year-end support as needed.

Benefits

• PERA retirement contributions: employees contribute 11% of monthly earnings, and Flagstaff Academy contributes 21.4% to the PERA pension trust fund on the employee’s behalf.
• Life/AD&D insurance policy with a $40,000 benefit for each eligible employee.
• Short Term Disability policy for each eligible employee.
• Paid time off prorated for part-time employees based on the percentage of a 40-hour week, with grants based on years of service and number of contract days.
• Free before- and after-school childcare and childcare during professional development days through the Dragon Flight program.
• Employee appreciation program throughout the school year.
• Optional additional retirement contributions through a 401(k) or 457(b) plan offered through PERA Plus.
• Optional additional group-rate term life insurance for the employee, spouse, and children.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree